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Operations Intern

3 weeks ago

Ottawa, Ontario, Canada Crestview Strategy Full time

We are Crestview Strategy, a public affairs agency, and we are hiring an intern to join our growing team.

We are a multi-national firm serving clients across Canada, UK, The Gulf and Australia. We work with some of the largest companies in the world on a variety of interesting and complex public affairs mandates and issues.

As an intern, you will be working closely with the Office Manager (Ottawa) who will provide you the direction and coaching with real hands-on projects and daily tasks. Crestview Strategy is dedicated to developing successful leaders, and we strive to make this internship an exceptional learning experience.

Role Description

As Operations Intern, you will be responsible for:

  • Support Ottawa office operations, including reception, mail/courier handling, emails, printing, and filing
  • Assist in maintaining safety and security protocols
  • Provide shipping and receiving support, including handling heavy items
  • Assist with correspondence and gifting activities for the agency
  • Coordinate vendor and contractor visits as needed
  • Assist with travel bookings for visiting staff and clients as needed
  • Monitor and replenish office supplies (snacks, beverages, stationery, field materials)
  • Liaise with building management for cleaning, repairs, maintenance, and security
  • Help maintain office organization and cleanliness, including kitchen, meeting rooms, and workstations; assist with AV equipment checks
  • Support planning of office outings, client events, and company socials
  • Assist with logistics for conferences and events, including catering for meetings and functions
  • Provide assistance to the Operations team members including IT, admin, and other special projects
  • Perform additional related duties as assigned

Qualifications & Experience

  • Client-focused, with experience in hospitality roles preferred
  • Strong work ethic; highly organized and detail-oriented
  • Comfortable adapting to fast-paced, dynamic environments
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, OneNote, SharePoint, Teams), and comfortable learning new applications
  • Skilled at quickly acquiring new knowledge and developing expertise in assigned projects or topics
  • Capable of working effectively in unstructured settings with minimal guidance
  • Exceptional communication and organizational skills
  • Adept at prioritizing tasks to meet deadlines while maintaining accuracy
  • Able to work independently and collaborate effectively within a team
  • Dependable, punctual, and reliable
  • Bilingual (English/French) preferred

Position Details

This is a four month, paid internship position, based on-site at our Ottawa office.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Crestview is committed to an inclusive, barrier-free recruitment and work environment. Accommodations are available throughout the hiring process upon request.

Please note: Applicants must have legal authorization to work in Canada.

If you're excited by the opportunity to grow in a fast-paced, purpose-driven environment and are passionate about public affairs and civic engagement, we encourage you to apply.

Job Type: Internship