Production Coordinator

2 weeks ago

Montreal, Quebec, Canada Ubisoft Full time
Job Description

**12-month maternity leave replacement**

Job Description
As a Production Coordinator at Ubi Montréal, you will support the filming team by managing resources, materials, technical and logistical needs, as well as communication and follow-up tasks.

Working at Alice means collaborating with people from diverse creative backgrounds, where teamwork is at the heart of every project. We're passionate about the challenges of filming and committed to creating a space where projects can express their creativity with confidence. Every day brings new and inspiring projects.

Joining our team means becoming part of a close-knit, open, and motivated group where everyone has a voice and can contribute fully to the adventure.

What you'll do

  • Support shoot managers during the preparation and execution of shoots
  • Book external resources (PAs, cameramen, medical staff, etc.)
  • Place catering orders
  • Handle various purchases/orders as needed for shoots (props, equipment)
  • Manage billing for external resources in MTL and TO, including PO requests, invoice tracking, and liaising with vendors and accounting
  • Set up new vendors in the system (NDAs, contracts)
  • Welcome production teams, talent, catering staff, and external crews during shoots
  • Manage attendance sheets for talent (for the Casting team) and external crews
  • Act as the primary contact for external teams (excluding talent)
  • Prepare and oversee clothing scan sessions
  • Maintain inventory of operational equipment for the Mocap team (markers, suits, gloves, adhesive/Velcro tape, etc.)
  • Set up and monitor floor plans during relocations, integrations, and workspace reorganizations
  • Coordinate, order, and track various requests for the MTL and TO teams (catering, posters, gifts, team-building activities, etc.)
  • Act as point of contact for other teams (Logistics, IT, Events, etc.)
  • Perform all other related tasks
Qualifications

What you bring to the team

  • Strong organizational and multitasking skills
  • Ability to manage priorities in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Experience in coordination or production support is an asset
  • Knowledge of billing processes and vendor management is a plus
Additional Information

About us
Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences, from Assassin's Creed, Rainbow Six to Just Dance and more. They believe diverse perspectives help both players and teams thrive. If you're passionate about innovation and pushing entertainment boundaries, join their journey and help create the unknown

We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities, while giving you the opportunity to maintain your work-life balance. Note that some roles are fully office-based and are not eligible for hybrid work.

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