Executive Assistant

1 week ago

Oshawa, Ontario, Canada Valerie Simoneau Consulting Inc Full time

About the Role

THIS IS A FULL TIME IN PERSON POSITION

As the
Executive Assistant to the CEO
, you will play a key role in enabling high-level productivity, communication, and execution across all company initiatives. You'll manage scheduling, coordination, and administrative functions, while anticipating needs, streamlining operations, and acting as a trusted gatekeeper and liaison.

You thrive in a fast-paced environment, have exceptional attention to detail, and can manage multiple priorities with discretion and professionalism.

Key Responsibilities

  • Provide high-level administrative support to the CEO, including managing calendars, travel, and meeting coordination
  • Prepare correspondence, presentations, and reports with accuracy and professionalism
  • Anticipate CEO needs and proactively resolve issues before they arise
  • Manage communication flow — prioritize emails, respond on behalf of the CEO when appropriate, and ensure timely follow-ups
  • Coordinate with internal teams, investors, and partners to ensure seamless communication and project alignment
  • Assist in research, data collection, and preparation of materials for meetings and strategic planning sessions
  • Maintain confidentiality with sensitive information and handle all matters with discretion
  • Support event coordination, media appearances, and speaking engagements as needed

What We're Looking For

  • 1+ years of experience as an Executive Assistant or similar role supporting senior leadership (experience in tech, finance, or startups preferred)
  • Exceptional communication, organization, and time management skills
  • Proficient with digital tools (Google Workspace, Slack, Zoom, etc.)
  • Ability to manage multiple priorities in a fast-moving, dynamic environment
  • Strong judgment and discretion when handling confidential information
  • Interest or experience in Bitcoin, blockchain, or financial technology is a strong plus

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