Purchasing Specialist

About the Company

Canada Royal Milk is a member of the Feihe International group of companies, Asia's number one infant formula brand. Canada Royal Milk is the only producer of infant formula in Canada, manufacturing quality products from Canadian cow and goat milk, ensuring the highest quality and nutritional value for our customers.

We are an international company with a multicultural workforce that is committed to diversity and inclusion. Our team members value and embrace different perspectives and new ideas.

What We Offer

The opportunity to build and grow a progressive company, competitive wages, and extended health benefits.

What We Look For

Curiosity, commitment to learning, and a winning mindset.

About the Role

Reporting to the Logistics and Supply Chain Supervisor, the Purchasing Specialist (Indirect Materials) supports Canada Royal Milk's operations by procuring indirect materials and services, including MRO items, spare parts, consumables, and contracted services.

The role is responsible for supplier sourcing and management, contract negotiation, purchase order execution, and cost control, ensuring timely availability of materials and services. All procurement activities must comply with Canada Royal Milk's quality, food safety, traceability, and procurement standards.

The Purchasing Specialist works closely with cross-functional teams such as Maintenance, Engineering, Quality Assurance, Production, and Supply Chain, and liaises as required with Feihe's purchasing team in Beijing to support operational efficiency and continuous improvement initiatives.

Job Requirements

Education:

· Post-secondary degree or diploma in Business Management, Supply Chain Management, or a related field.

· Certified Supply Chain Management Professional (CSCMP) designation is considered an asset.

Knowledge, Skills, and Experience:

· 2–3 years of purchasing experience, preferably in the food manufacturing industry.

· Familiarity with food safety standards such as HACCP and SQF is preferred.

· Knowledge of import/export regulations and logistics is an asset.

· Experience with Enterprise Resource Planning (ERP) systems

· Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).

· High attention to detail and accuracy.

· Ability to prioritize tasks effectively and work well under pressure in a deadline-driven environment.

· Excellent interpersonal and communication skills.

· Knowledge of Mandarin is an asset; however, it is not mandatory.

Key Duties and Responsibilities

1. Procure MRO items, spare parts, consumables, and services required for plant operations, maintenance, and administrative functions.

2. Manage the end-to-end procurement cycle for indirect categories, from requisition to purchase order issuance and delivery follow-up.

3. Manage and develop the vendor base for indirect procurement categories, ensuring reliability, quality, and cost competitiveness.

4. Negotiate contracts and commercial terms with consumable and service providers to achieve cost savings and service efficiency.

5. Analyze purchase orders, consumption trends, and spend data to identify cost-saving and optimization opportunities.

6. Ensure timely availability of indirect materials and services to support uninterrupted maintenance, utilities, and administrative operations.

7. Control procurement costs by monitoring pricing, usage, and supplier performance against agreed terms.

8. Coordinate closely with maintenance, engineering, utilities, administration, and finance teams to understand requirements and priorities.

9. Ensure all procurement activities comply with company policies, approval limits, and ethical standards.

10. Maintain accurate procurement documentation, contracts, and records for audit and compliance purposes.

11. Support continuous improvement initiatives related to cost reduction, supplier consolidation, and procurement process efficiency.

12. Perform other duties as assigned by management.

Working Conditions

The standard office hours are Monday through Friday, 8:30 am to 5:30 pm. Most of the work occurs during regular weekday office hours. However, as an international company with frequent interaction with head office, hours of work involved may vary to accommodate differences in time zones. Flexible hours are required and may include evening and week-end hours.

This job operates in office and food manufacturing setting. Travel may be required within Canada.

Commitment to Diversity & Inclusion

We strive to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as 2SLGBTQI, veterans, and people with disabilities.

If we can make this easier through accommodation in the recruitment process, please contact us at

Job Types: Full-time, Permanent

Pay: $50,000.00-$58,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Ability to commute/relocate:

• Kingston, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Experience:

• Purchasing: 2 years (preferred)

Work Location: In person