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Project Administrator – Technology

3 weeks ago

Montreal, Quebec, Canada Myticas Consulting Full time

Our Montreal based Finance client has recently completed the acquisition of another company and is mobilizing a Technology & Operations workstream to support integration activities. This workstream manages high-volume, variable tasks requiring strong organization, responsiveness, and the ability to adapt to shifting priorities and timelines.

The Project Administrator will support onboarding/offboarding, event coordination, resourcing, invoicing, and general program administration under the supervision of the Delivery Lead.

Key Responsibilities
Onboarding & Offboarding

  • Coordinate end-to-end onboarding/offboarding for EY and non-EY resources.
  • Prioritize urgent access requests, schedule provisioning, and support security checks.
  • Ensure onboarding materials are up to date; respond to access, travel, and logistics questions.

Event & Logistics Coordination

  • Book rooms for client and EY travel events.
  • Coordinate building access, Wi-Fi, and guest registration for non-EY participants.

Program Administration

  • Prepare weekly "Wins of the Week" updates.
  • Support recognition initiatives and assist with status reporting.

Resourcing & Invoicing

  • Maintain accurate resourcing sheets, hour forecasts, and cost rates.
  • Manage subcontractor invoice submissions and ensure timely, accurate delivery.

Required Skills & Qualifications

  • Administrative experience supporting multi-team environments.
  • Strong organizational and prioritization skills; ability to manage shifting workloads.
  • Proficiency with Excel.
  • Experience managing requests, tracking systems, and documentation.
  • Detail-oriented with strong follow-up and communication skills.
  • Bilingual (English & French) strongly preferred.

Work Model

  • Hybrid, based in Montreal.

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