Administrative Assistant, Project

2 weeks ago

Montreal, Quebec, Canada SYSTRA Canada Full time

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Context

The ALTO project is a major infrastructure initiative in Canadian history, aimed at developing over 1,000 km of new passenger rail service between major urban centers, including Toronto, Ottawa, Montreal and Quebec City.

Missions/Main Duties

  • Support project management and engineering teams through effective coordination and communication.
  • Organize meetings, events, and logistics; prepare and format reports and presentations.
  • Manage bookings (travel, accommodation), procurement of office supplies and PPE, and project petty cash.
  • Ensure quality and compliance of project documentation and communications.
  • Perform general administrative tasks to support smooth project operations.

Profile/Skills

Education:
Professional diploma in office automation or other diploma relevant to the role.

Years of experience:
5 to 10 years of experience in a similar role.

Technical Skills

  • Advanced command of Microsoft Word (including advanced functions)
  • Excellent command of PowerPoint
  • Good knowledge of Excel
  • Good knowledge of Visio
  • Strong verbal and written communication skills in both French and English.*
  • Reasons for requiring bilingualism: You will have the opportunity to work with a varied clientele, including both French- and English-speaking companies. Bilingualism is therefore fundamental to building strong relationships with our customers, understanding their specific needs, communicating effectively in their preferred language and facilitating strategic meetings.

Personal Qualities

  • Demonstrates discretion and maintains confidentiality
  • Strong organizational skills and ability to meet deadlines
  • Commitment to high-quality work; ability to work well under pressure
  • Team spirit, positive attitude, and initiative

Additional information:
On-site position at the project office

SYSTRA Canada is committed to having a diverse and inclusive workforce.

« SYSTRA Canada has an equal access employment program and encourages women, Indigenous peoples, visible minorities, and people with disabilities to apply. »

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

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