Accounting Clerk

Medaca is looking for a detail oriented Accounting Clerk to join our team

The Accounting Clerk is responsible for a full range of accounting duties including accounts receivable, payable, and collection activities. This position ensures that all transactions are accurate, timely, and handled in accordance with all company policies and procedures and state and federal guidelines.

The schedule for this role is Monday to Friday 8:00am-4:00pm.

Responsibilities:

Accounts Receivable:

• Maintain systematic, accurate, and timely processing of all accounts receivable including, but not limited to, invoicing, posting payments, processing deposits, monthly billing reports and preparing credit memos.
• Ensure all invoicing is billed daily and in accordance with company practices and client contract agreements. Perform any follow-up on provider bills not received in a timely manner to decrease invoicing delays.
• Conduct systematic review of all aging accounts over 30 days and contacts clients regarding the collection of outstanding accounts.
• Print and mail current and/or past due invoices as needed.
• Contact clients to resolve any invoice problems or discrepancies and if necessary, make additional contact with clients for the collection of outstanding invoices.
• Research and respond to inquiries from clients regarding payment issues, outstanding invoices, and invoice inquiries.

Accounts Payable:

• Maintain systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W-9 information and vendor files.
• Identify and investigate any issues with provider bills and obtain mutual resolution of discrepancies.
• Maintain accurate record of all W-9 information and ensure all W-9 information is in place prior to issuing payment.
• Obtain approval on all vendor bills according to company policy and ensures timely payment of all vendor bills.
• Prepare and manage weekly check run.
• Report any unresolved disputes with physicians or vendors to the Accounting Manager for resolution.

General Duties:

• Prepare and ensure accurate timely completion of month end, quarterly and year end reporting requirements.
• Prepare and provide various information as requested for audit purposes.
• Maintain files on all pertinent billing and accounting information.
• Ensure the confidentiality and security of all financial files.
• Perform a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying.
• Perform other duties as assigned

Education and/or Experience

• High school diploma or equivalent required.
• A minimum of two year on the job experience in accounts receivable/payable required.

QUALIFICATIONS

• Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions, hours & minutes, and possess the ability to compute rates and percentages.
• Must be knowledgeable in multiple software programs, including, but not limited to, Great Plains, Microsoft Word, Outlook, Excel, and the Internet.
• Ability to follow instructions and respond to managements' directions accurately.
• Demonstrates a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure and or strict deadlines.
• Must be able to demonstrate and promote a positive team -oriented environment.
• Must possess the ability to manage change, delays, or unexpected events appropriately.
• Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

About Medaca

Medaca provides world-class access to a range of services to help employees receive treatment at different stages of a mental illness with the goal of a return to health and to work. Partnering with Canada's leading psychiatrists, Medaca provides employers and insurers with early diagnosis and treatment for their employees, with an 86% return to work rate.

Medaca's clientele includes major insurers, third-party disability management administrators, and a wide range of private and public sector organizations including financial, transportation, power, education, law enforcement, retail, food, and pharmaceutical industries.

Medaca is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or any other status protected under provincial or federal laws.