Staffing Assistant

SUMMARY

Marigolds and Onions provide customers across the GTA with a one stop shop catering experience. From Daily drop offs to large scale events our commitment to our client is unsurpassed. Founded in 1991 and headquartered in Toronto, we have grown to be one of Toronto's leading catering/event Production Companies. We count some of Toronto's major professional firms and organizations as our loyal long-term clients. Numerous venues, charitable organizations, and sporting events are catered for by Marigolds and Onions.

We are seeking a highly organized and detail-oriented Staffing Assistant – Events to support the planning and smooth operation of on-site staffing and logistics for the RBC Canadian Open, National Bank Open, and a series of concerts (high-volume events). This role plays a key role in recruiting candidates for each event. During events they will be responsible for ensuring all staff are signed-in accurately, properly equipped, and informed of their duties each day. The ideal candidate has strong administrative skills, excellent communication, and thrives in a fast-paced, team-based environment.

Although this role will begin as a part-time position, the right candidate will have the opportunity to grow within the company and transition into a full-time role with expanded responsibilities. The candidate will be expected to work one to two days per week in the periods leading up to and following events and will be required to work each day of the event itself, as well as one week prior and one week after. Concert schedules offer additional flexibility; the candidate will not be required to work every concert date and may collaborate with the team to create a mutually agreeable schedule. Please apply only if you are seeking a long-term position and are committed to growing with the company.

TO APPLY:

*Please note, only applicants who applied through the link above will be reached out to.

EVENT DETAILS

RBC Canadian Open

• Location: TPC Toronto at Osprey Valleys Main St, Alton, ON L7K 1R1
• Dates: June 8 – 14

National Bank Open

• Location: Sobeys Stadium, 1 Shoreham Dr, North York, ON M3N 3A6
• Dates: August 1 – 13

The Bowl Concert Series

• Location: Sobeys Stadium, 1 Shoreham Dr, North York, ON M3N 3A6
• Dates: TBD (August 26-Early October 2026)
• Evenings and weekends (Wednesdays-Sundays)

DAY TO DAY DUTIES AND RESPONSIBILITIES

• Recruitment: Review resumes, screen applicants, schedule interviews and assist with onboarding new hires.
• Scheduling: Review, post, and update schedules on staffing payroll platforms.
• Communication with Staff: Communicate with staff via email, phone, and in-person regarding general inquiries, event updates, etc.
• Support Management: Support management and other departments when requested. This could include updating menus and other documents,
• Administrative Duties: Assist in booking accommodation and flights, organizing employee records, organizing binders, signage, etc., prior to arriving on-site.

ON-SITE DUTIES AND RESPONSIBILITIES

• Staff Check-In/Out: Accurately sign in staff members as they arrive and sign them out at the end of their shifts.
• Payroll Support: Record daily hours into spreadsheets and verify data for payroll processing.
• Equipment Distribution: Manage the distribution, tracking, and return of radios, keys, uniforms, wristbands, parking passes, and other event materials.
• Radio Assignment: Assign radios by number to staff; maintain inventory and condition tracking.
• Information Point: Provide directions and key event information to staff and volunteers, including station assignments and uniform checks.
• Policy Compliance: Ensure staff are in correct uniform, properly badged, and adhering to site protocol.
• Support for Event Management: Assist managers with signage, schedules, and general event coordination materials.
• End-of-Day Procedures: Assist with event closing tasks, including collecting equipment, logging final hours, and securing administrative areas.
• Team Collaboration: Practice teamwork and support fellow administrative and operational staff as needed.

POSITION SALARY & BENEFITS

• Rate: $18/hour
• Schedule: Early 2026 until the end of September. Would be reoccurring for future events for the right candidate.
• Perks: Meals provided on-site, access to a dynamic and professional event team, and potential for additional future opportunities with Marigolds & Onions

SCREENING QUESTIONS

• Are you legally eligible to work in Canada?
• Do you have any restrictions on the number of hours you can work per week?
• Are you able to commute or travel to the event location(s)?
• Do you have previous experience in administrative, event, or logistics support roles?
• Are you available to work for the full duration of the event schedule?

QUALIFICATIONS

• Previous administrative, event, or office coordination experience preferred
• Strong attention to detail and accuracy in data entry and documentation
• Proficient with spreadsheets (Microsoft) and general office tools
• Strong interpersonal and communication skills (written, verbal, in-person)
• Ability to multitask and manage priorities in a fast-paced environment
• Calm under pressure and solutions-focused when handling unexpected changes
• Comfortable working long shifts and on your feet for extended periods

CORE COMPETENCIES

• Reliability: Arrives on time, completes assigned tasks, and supports the team
• Accuracy: Maintains accurate logs, records, and payroll tracking
• Communication: Gives clear directions and responds professionally to staff inquiries
• Team Orientation: Willingness to help co-workers and adapt to team needs
• Professionalism: Upholds standards of behavior and appearance in line with company expectations

WORK ENVIRONMENT

• On-site administrative tent at a large-scale outdoor event
• Fast-paced, people-facing, and equipment-handling environment
• Exposure to variable weather conditions and long walking distances on event grounds

PHYSICAL DEMANDS

• Potential for standing/sitting for long periods
• Frequent walking across large event spaces
• Light lifting of items such as radios, uniforms, or signage (up to 25 lbs)
• Use of mobile devices and computers for data entry and communications

*Note that this role is for existing vacancies and is full-time, short-term contract work.

Job Types: Full-time, Part-time, Contract

Contract length: 8 months

Pay: $18.00 per hour

Benefits:

• Discounted or free food

Work Location: In person