Test Scheduling and Accommodation Assistant

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The Opportunity

The Test Scheduling and Accommodation Assistant supports the effective coordination of testing accommodations for students registered with Student Accessibility Services. This position manages the daily operations of test and exam scheduling through the Accommodate platform and ensures that testing accommodations are implemented accurately and confidentially. The workload for this role varies throughout the academic term, with periods of higher demand during midterms and final exams.

Hours of work: Part-Time (20 hours per week)

Term: Temporary (to April 30, 2026)

Classification/Level: Provisional Band 1

Salary Range: $36,285 - $50,020

Closing Date: Thursday, December 11, 2025

What you'll do
Responsibilities

Test Scheduling and Workflow Management

• Manage the test booking and scheduling workflow within Accommodate, including reviewing requests, approving or adjusting test times, and communicating updates as needed.
• Ensure each student's testing accommodations are accurately reflected in the schedule while maintaining strict confidentiality.
• Coordinate the preparation of test folders and ensure all tests and exams are received from faculty in advance.
• Monitor and maintain records of all scheduled tests to ensure accuracy and completeness.

Communication and Coordination

• Serve as a point of contact for faculty regarding testing procedures, accommodations, and parameters.
• Communicate with invigilators and coordinate invigilation schedules.
• Provide timely updates to students and faculty about changes or confirmations to test bookings.

Test Administration and Invigilation

• Invigilate tests and exams as needed.
• Oversee testing spaces to ensure appropriate conditions are maintained.

Space and Resource Management

• Book overflow testing rooms as required when demand exceeds available space.
• Ensure proper setup and organization of testing environments.

What you'll need
Qualifications

• A bachelor's degree is required.
• 6 months to less than 2 years of administrative experience is required.
• Strong organizational and time-management skills with the ability to handle shifting priorities and last-minute changes.
• Excellent communication and interpersonal skills, with a customer-service orientation toward both students and faculty.
• High attention to detail and accuracy in managing confidential information.
• Proficiency with online systems; experience with Accommodate or similar CRM platforms is an asset.
• Proficiency with Learning Management systems; experience with Moodle an asset.
• Ability to work independently and collaboratively in a busy office environment.

Workload and Flexibility

The volume of testing accommodations varies throughout the semester. During peak periods, such as midterms and final exams, this position may require full-time hours. During quieter periods, weekly hours will be reduced accordingly. Flexibility in scheduling is essential to meet the fluctuating needs of the testing schedule and to support other office priorities when possible.

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A little bit about us
St. Thomas University

St. Thomas University

Founded in 1910, St. Thomas is a primarily undergraduate university located in Fredericton, NB. With an enrolment of 1,700 students, STU offers Bachelor of Arts and Bachelor of Social Work degrees for undergraduates, in addition to distinctive program opportunities like the Bachelor of Arts (Aviation Stream), the Mi'kmaq and Wolastoqey Bachelor of Social Work, and the Bachelor of Applied Arts. For those interested in post-degree or graduate studies, St. Thomas offers a Bachelor of Education and a Master of Social Work.

Professors are distinguished scholars, authors, and commentators, and provide an outstanding education to their students. STU outperforms the Canadian university average for effective teaching, a supportive environment, student-faculty interactions, and higher order learning (National Survey of Student Engagement). Students report greater gains in critical thinking, writing, and problem solving when compared to the national average (CUSC Survey of First-Year Students). The university holds Canada Research Chairs in global and transnational studies and in physical culture and social life, as well as a health research chair in community health and aging.

Mission

St. Thomas University prioritizes teaching and learning so that each student is prepared for personal and career fulfillment. Through leading programs informed by our humanistic approach and opportunities for experiential education, we offer a robust and inclusive learning community that fosters connections across academic disciplines and emerging scholarly areas. On our beautiful campus, supportive faculty and staff create the ideal place for discovery and possibility. Each St. Thomas student is empowered to think independently, communicate effectively, and act responsibly. Meaningful contributions to the communities we serve locally, nationally, and globally are made today, through our teaching and research, and tomorrow, through the success of our alumni.

Vision

St. Thomas University commits to become the leading choice for students seeking a holistic university student experience.

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