Legislative & Corporate Records Officer

Opportunity Highlight

Closing Date: February 1, 2026Position Type: Permanent Compensation: $78,245 - $90,740 annuallyWork Location: Hybrid (On-site/Remote)

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team.

Reporting to the Legislative Affairs Manager, you will serve as a central point of coordination for the municipality's records management program and the administration of requests under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA). You'll be a go-to expert for guiding departments, providing training, and supporting policy development all while ensuring legislated timelines and compliance requirements are met. In this role, you will:

• Oversee the Town's Records and Information Management, Access to Information and Privacy programs to ensure compliance with the Corporate Records Classification Scheme and Retention Schedule, respective legislation, and industry standards;
• Develop, review, and update the Town's Records and Information Management policies, guidelines, and procedures;
• Advise Town staff on best practices for managing electronic and physical records to ensure records are accessible and effectively organized;
• Coordinate, organize, and execute the removal and destruction of records from all Town business centres to comply with the Town's Records Classification Scheme and Retention Schedule;
• Provide training and materials related to the Town's Records Management System to staff responsible for records management, as well as other users;
• Work with IT to incorporate records management best practices into electronic forms and workflows;
• Mannage the Town's Records Liaison program;
• Monitor the performance of the Records and Information Management program, conduct audits, update the program in response to changes in legal requirements, technology, and business operations;
• Assist with census and election activities and other business centre projects as required.

Opportunity Details

Job Posting ID

0126P

Hours of Work

37.5 hrs/week

Number of Openings

1

Standby Rotation Required

No

Driver's Abstract Required

No

Police Record Check Required

Yes

What we offer

• An excellent pension plan
• Career development
• Competitive salary
• Comprehensive health, dental, paramedical
• Flexible work schedule

What you Bring

A combination of education and experience that would provide the required knowledge, skills and abilities to qualify. A typical way to qualify is equivalency to completion of a diploma in Records Management plus:

• 3 or more years direct and related work experience, preferably within the Local Government Information Management environment;
• Experience working with Corporate Records Management System (CRMS);
• Training and knowledge of public body responsibilities under the Access to Information Act (ATIA) and Protection of Privacy Act (POPA);
• Ability to obtain commissioner of oaths; and
• Strong diplomacy, tact confidentiality, and communication skills;

What We Offer:

• Competitive Salary
• Comprehensive health, dental, paramedical benefit plans
• An excellent pension plan
• Career development
• Flexible work schedule
• So much more

Pre-employment Requirements:

Candidates who progress to final stages of the recruitment process will be required to provide proof of education and designation along with a favorable criminal record check.

Equity, Diversity and Inclusion (EDI)

Equity, diversity and inclusion (EDI) is essential to achieving the Town of Okotoks' strategic plan. We encourage applications from women, Indigenous Peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. The Town of Okotoks aims to build independence, dignity, integration and equality of opportunity into all aspects of the Town's work culture.

How to apply

Applicants are invited to submit a resume online through our career section. Postings close at midnight on the closing date listed below. We will not be able to accept late applications.

The Town of Okotoks is an inclusive workplace and welcomes applications from all qualified applicants. Only those chosen for an interview will be contacted.

Accommodations

The Town is dedicated to cultivating a workplace that embraces respect, inclusivity, and equity, mirroring the diverse community we serve. Upholding the core values of Diversity, Equity, Inclusiveness, and Accessibility is our unwavering commitment. The Town of Okotoks prides itself on being an inclusive workplace, inviting applications from all qualified candidates.

• We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
• If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
• All information received in relation to accommodation will be kept confidential.

Last Updated: January 14, 2026

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