Administrative Assistant and Receptionist

18 hours ago

Toronto, Ontario, Canada ZSA Canada Full time

Position: Administrative Assistant and Receptionist

Company: ZSA Legal Recruitment

Location: Toronto (Hybrid, Full-time)

Salary Range: 45-55K , based on experience

Looking to get your foot in the door to the exciting world of recruitment? Want to work in a fast-paced environment with a collegial team?

ZSA Legal Recruitment seeks a bright and personable individual to join its successful Toronto team in an exciting dual role: Administrative Assistant and Receptionist. A high level of professionalism, strong oral and written communication skills, and excellent attention to detail are all essential.

In your role as Administrative Assistant, you will be responsible for:

  1. Preparing, reviewing and editing various forms of correspondence.
  2. Organizing, maintaining and coordinating records and files.
  3. HR administrative duties using an automated portal.
  4. Assisting the Events Director with invoicing & accounting, events coordination & setup, logistics, communication with vendors & clients.

In addition to your Administrative Assistant responsibilities, you will also be ZSA's Receptionist In this role you will be responsible for:

  1. Greeting all visitors to the Toronto office in a friendly and professional manner.
  2. Handling incoming calls and transferring to the appropriate person.
  3. Managing inbound and outbound mail, including priority post, packages, courier services and other correspondence.
  4. Scheduling meetings, booking office boardrooms, and assisting with office celebrations.
  5. Monitoring and responding to general inboxes and inquiries, directing messages as appropriate.
  6. Ordering and organizing office supplies.
  7. Maintaining updated contact lists and office directories.
  8. Liaising with building management regarding office access, maintenance issues, or deliveries.
  9. Maintaining a clean, organized, and professional reception and common areas at all times.
  10. Office management duties as assigned.

Your Qualifications

The successful candidate will have a degree or diploma in administration, business or a related field, or related work experience. The ideal candidate will possess strong computer skills, superior telephone manners, the ability to deal with people sensitively, tactfully and professionally, and strong writing, editing and proofreading abilities.

Apply Now

ZSA provides a great environment for individuals who want to learn, grow and play a key role on a friendly team. If you thrive in a fast-paced environment yet can take initiative when the day-to-day slows down, we would like to talk to you about this opportunity

Please send your CV to with subject heading 'Administrative Assistant & Receptionist'.

ZSA is committed to employment equity and fostering a diverse and inclusive workplace. We encourage applications from all qualified candidates and will provide accommodation throughout the recruitment process in accordance with applicable legislation.

We thank all applicants, but only those selected for an interview will be contacted.

The recruiting efforts for this role are intended to fill a vacant position. All candidate screening is conducted by ZSA, without the use of AI.

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