Accounts Payable Lead

Job Title: Accounts Payable Lead

Job Description

The Accounts Payable (AP) Lead oversees the daily operations of the AP department, ensuring the accurate and timely processing of vendor invoices, managing a team of AP specialists, and resolving complex payment issues. This role acts as the primary point of contact for all AP-related matters, maintaining efficient financial processes and accurate payment records.

Responsibilities

• Serve as the main point of contact for resolving complex A/P-related issues and ensuring compliance with vendor-payment terms.
• Oversee a team of 4 AP Administrators, providing daily assistance to ensure adequate coverage and support for internal and external customers.
• Manage the Concur and invoicing/expensing process and its integration with Sage.
• Review AP batches to ensure invoices are coded and posted in the accounting system accurately and promptly.
• Oversee and import weekly electronic funds transfers (EFT), wire payments, cheque runs, and any urgent ad hoc payments.
• Maintain communication with vendors to address and resolve any issues swiftly, building a good rapport with major vendors.
• Process intercompany transactions and apply and post them to A/P and A/R.
• Review and reconcile credit card statements using the Concur expense management system.
• Prepare monthly AP accruals from the Concur system for review.
• Oversee and review monthly credit card reconciliations.
• Assist in timely closure of the AP function to meet month-end deadlines.
• Review monthly reports to ensure vendor and GL accounts are recorded accurately.
• Actively monitor aged payables and follow up with vendors on balances.
• Provide the required documentation and support for year-end activities.
• Ensure proper maintenance of vendor files in all systems, accounting, and expense.
• Maintain documented A/P best practices, identify inefficiencies, and recommend changes for management review.

Essential Skills

• 3-5 years of full-cycle AP experience, including credit card statement reconciliation and independent resolution of AP-related issues.
• Experience with AP-related month and year-end transactions with a deadline-oriented approach.
• System implementation or process improvement experience, particularly in assessing AP flow and making improvements in Concur.
• 3 years of leadership experience managing, training, mentoring, and developing a team of 3 or more.
• Proficiency with an Accounting System or ERP (e.g., Sage, GP).
• Intermediate Excel skills, including pivot tables, basic formulas, exporting, and data manipulation.
• Strong communication skills for dealing with internal and external stakeholders.
• 100% Canadian experience.
• Familiarity with SharePoint, SAP Concur, Sage 300, and invoice processing.

Work Environment

Reporting directly to the Assistant Director. The work hours are from 8:00 AM to 4:30 PM with some flexibility, or from 9:00 AM to 5:30 PM. Training is conducted 100% in-office, followed by a hybrid model of 3 days in the office and 2 days from home, typically on set days with some flexibility. The office offers free roadside parking. The work environment fosters a positive culture with an open-door policy, profit-sharing, and various employee engagement activities, including events and volunteer opportunities.

Pay and Benefits

The pay range for this position is $ $ /yr.

Workplace Type

This is a hybrid position in Burnaby,BC.

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l'acquisition de talents, la chaîne d'approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l'industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d'un grand nombre d'entreprises du Fortune 500. Nous sommes fiers d'avoir remporté le double diamant ClearlyRated Best of Staffing pour notre service aux clients et aux talents.

Aston Carter est un employeur souscrivant au principe de l'égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l'âge, de la couleur, de la religion, des origines nationales, du statut d'ancien combattant, d'un handicap, de l'orientation sexuelle, de l'identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d'accommodement raisonnable, tel que la modification ou l'ajustement du processus de demande d'emploi ou d'entrevue à cause d'un handicap, veuillez envoyer un courriel à pour connaître d'autres options d'accommodement.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.