Staffing Coordinator

Location: Toronto/GTA - Hybrid Role (Minimum 3 days/week in office)

COMPANY OVERVIEW

XMC is an award winning Canadian based marketing agency that believes Experience is Everything. This belief informs our strategic approach for creating organic moments and delivering consumer engagements that capture interest and drive memorable campaigns. Our data first thinking allows us to integrate the consumer experience through multiple channels including Sponsorship, Experiential Marketing, and media that deliver beyond expectations for brands.

ROLE OVERVIEW

XMC is looking for an energetic Staffing Coordinator who is ready to take on new and exciting challenges with Canada's Official Experiential Marketing Agency.

The successful candidate will focus on supporting the XMC Staffing Solutions (XSS) team, a key division of XMC. Duties may include, but not be limited to, developing job descriptions, posting roles on websites, mining and shortlisting candidates, conducting interviews, and providing contracts to selected recruits. This individual may also be required to conduct training sessions with staff. A key final component of this role will be maintaining communication with staff and ensuring campaign deliverables are adhered to (punctuality, key messaging, reporting, etc.).

The ideal candidate for XMC is one with a work-hard attitude; someone dedicated, focused and flexible enough to understand that there is no such thing as a "standard" day on the job.

CORE RESPONSIBILITIES

Overall

• Support the XSS business unit and management on all XMC Staffing Solutions projects
• Target-right recruiting and staff retention
• Obtain staffing requests and fill them effectively
• Help develop marketing strategies/plans for XMC corporate clients
• Accurately track and manage staff check-ins/outs during event programming on a daily/weekly basis
• Update account team on program changes in real time
• Support the development of external staffing policies/procedures
• Maintain accurate information of staffing roster (contact list, comp cards, BA profiles, etc.)

Recruitment and Program Management

• Host candidate interviews, orientations, and trainings
• Attend College/University Career Fairs
• Secure coverage for vacant shifts
• Coordinate staff to meet the organization's requirements
• Monitor attendance of employees during training and when activations are live
• Monitor WhatsApp groups
• Maintain schedules for rotating staff

Payroll

• Uphold accurate system for tracking staff over a variety of shifts
• Input, review and approve external staff timesheets and expenses
• Upload payroll documents to appropriate folders
• Add staff to Ceridian/Dayforce and ensure accurate data
• Work with Ceridian payroll systems and/or ATS

QUALIFICATIONS

• Post-secondary education in Business, Marketing, and/or HR
• Minimum 2-years' experience in a recruitment/staffing role
• Previous experience in sales, customer service, experiential marketing and/or field marketing an asset
• Extensive network of Brand Ambassadors, Promo Models, Field Marketers, Team Leads, etc.
• Experience in working with Ceridian payroll systems and or ATS
• Working knowledge of Microsoft Office applications and Social Media tools
• Excellent time management and organizational skills
• Ability to work under pressure and continuously demonstrates resilience in high-stress environments
• Ability to work effectively as a team and/or independently
• Strong verbal and written communication skills

XMC's VALUES

• X-Factor Excellence: We aspire to work with people who treat others with empathy and respect, champion positive candor, and foster resilience to bounce back from challenges with a positive mindset.
• Trust & Credibility: We take ownership of our actions, pursue excellence through high standards, and build trust by establishing a foundation of reliability and credibility.
• Culture Creators: We approach challenges fearlessly through a "can-do" approach that earns us the respect of clients. We instill confidence through exemplary leadership, celebrate achievements as a united team and nurture an environment that promotes continuous development for sustained growth.
• Harmonious Collaborators: Seamless collaboration allows our teams to achieve our shared goals, encourage curiosity, and foster an open exchange of ideas and perspectives that drive innovation and client success.

RESUME SUBMISSION

• Resumes to be submitted in confidence to Madelaine Thomson:
• Stay up to date on job opportunities on Instagram: @xmcmarketing

We thank all those who submit applications; however only those candidates selected for an interview will be contacted. XMC is proud to be an equal opportunity employer (EOE). XMC is committed to providing an accessible recruitment process. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Work Location: Hybrid remote in Toronto, ON M5V 2P2