Construction Administrator

6 days ago

Mississauga ON LT V, Canada Ace Build Contracting Full time

administrationJob Overview

Ace Build Contracting is a leading luxury construction firm specializing in custom homes, high-end renovations, and project management across the GTA. We are searching for a highly experienced Office Manager/adminstrator with strong construction administration and project coordination skills to support our growing team.

Position Summary

We are hiring an Office Administrator (Construction Office adminstrator / Project Coordinator) with 5+ years of experience managing office operations, schedules, documentation, and multi-department coordination. This role is ideal for someone who thrives in a fast-paced construction environment and is confident leading teams, optimizing workflow, and maintaining strong communication across projects and departments.

This position directly supports leadership and plays a central role in ensuring smooth operations for our construction company.

Key Responsibilities: Operations & Administration

  • Manage day-to-day office operations for a busy construction company
  • Oversee workflow, communication systems, and reporting processes
  • Maintain organized digital and physical filing systems
  • Create and implement office policies, SOPs, and administrative best practices

Team & Project Management

  • Support and manage team members to ensure project milestones and deadlines are met
  • Delegate tasks and monitor progress across departments
  • Act as a bridge between teams, trades, and leadership
  • Lead internal meetings and provide regular operational updates

Scheduling & Coordination

  • Coordinate schedules, project timelines, and team calendars
  • Oversee resource allocation to maintain efficiency across multiple active construction projects

Communication & Reporting

  • Prepare reports, project updates, and documentation for upper management
  • Communicate professionally with clients

Technology & Tools

  • Advanced use of Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Use of project management and productivity tools (ClickUp, Toggl, GoHighLevel) to track timelines and deliverables
  • Use/knowledge of Houzz Pro/ Buildertrend preferred.

Qualifications

  • 5+ years of experience in office management, project coordination, or construction administration
  • Proven people-management experience
  • Excellent written and verbal English communication
  • Strong proficiency in Microsoft Office Suite
  • Highly organized, detail-oriented, and able to prioritize under pressure
  • Comfortable working in a fast-paced, construction-focused environment

Personal Attributes

  • Proactive and solution-driven
  • Strong leadership and interpersonal skills
  • Independent, reliable, and highly professional
  • Confident communicator with a polished and organized approach

Why Work With Ace Build Contracting?

  • Join a respected Toronto builder specializing in luxury residential construction
  • Support a dynamic team working on high-end renovation and custom home projects
  • Competitive compensation based on experience
  • Long-term growth potential within a structured, well-organized company

Job Types: Full-time, Casual

Pay: $18.00 per hour

Benefits:

  • Company events
  • Flexible schedule

Experience:

  • Construction administrative: 2 years (preferred)

Work Location: In person

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