Executive Assistant

Job Description

What is the opportunity? 

The Executive Assistant will provide organizational and administrative support to senior executives in Global Investment Banking and team members. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment. 

*The successful candidate must have experience working in professional services environment, and ideally in a Capital Markets business. 

What will you do?

• Maintain schedule/calendar of key activities for senior executives and ensure key business critical dates are met. Prioritize and triage as needed

• Exhibit initiative and "follow-through" to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so

• Communicate on a timely basis the status of key deliverables as appropriate

• Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, ordering stationary supplies, making photocopies, scanning of documents, organizing transportation, organizing and maintaining client lists and data base, etc.

• Assist staff in proofreading legal documents and perform mark-ups changes

• Prepare, track and manage expense reports via expense reporting system

• Prepare and/or review, email requests for approval (e.g. meeting materials, reports, etc.) on a daily basis

• Print and bind presentation materials, help in formatting if required

• Make domestic and international travel arrangements and handle changes as needed

• Assist staff in complying with regulatory requirements with OACIQ, AMP and AMF including maintaining an organized filing system, both digitally and with paper documents

• Act as backup to other department staff members as needed

• Participate in performing tasks on "special projects" as requested 

• Provide access to Sharefile and update as requested

What you need to succeed?

*Bilingualism (English and French) required, as you will regularly do business with RBC partners and/or employees across Canada with English and French speaking needs. ​

• Minimum 5+ years' experience in an executive assistant capacity supporting senior executives

• Secondary/College education required

• Strong verbal and written communication skills in French and English both internally/externally

• Proactive, solutions-oriented mindset and anticipate needs without being asked

• Ability to partner effectively with key stakeholders, build strong collaborative relationships

• Demonstrate ownership and execution of primary responsibilities

• Outstanding time management skills, diplomacy, tact, and positive can-do attitude

• Ability to maintain consistent and high levels of performance and attention to details

• Enjoys working in a time-sensitive, fast-paced environment

• Capable of multi-tasking across projects when needed

• Experience working on highly confidential projects with appropriate discretion and sensitivity

• Strong working knowledge of Word, Excel, PowerPoint and Outlook 

What's in it for you?

​We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation

• Leaders who support your development through coaching and managing opportunities 

• Work in a dynamic, collaborative, progressive, and high-performing team

• Opportunities to do challenging work

• Flexible work/life balance options

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

1 PLACE VILLE MARIE:MONTRÉAL

City:

Montréal

Country:

Canada

Work hours/week:

Employment Type:

Full time

Platform:

CAPITAL MARKETS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.

---