Senior Administrative Assistant

1 week ago

Windsor, Ontario, Canada Logic Executive Search & Workplace Solutions Full time

About Us:

At Logic Executive Search and Workplace Solutions we strive to be a valued, strategic business partner providing the highest level of executive recruitment expertise and customized workplace strategies.

The Opportunity:

Our client, a well-known public accounting firm, is looking for a
Senior Administrative Assistant
to join their team in
Windsor, Ontario
. The Senior Administrative Assistant is responsible for providing high-level administrative support to partners, managers, and staff of the firm, while also ensuring smooth office operations across the U.S. tax division.

What's In It For You?

  • Competitive Base Salary
  • Comprehensive Benefits
  • Group Pension Plan
  • Opportunity to join one of the largest and fastest-growing public accounting firms in Canada

What You'll Be Responsible For:

  • Creating and formatting professional correspondence, proposals, engagement letters, and reports for clients
  • Managing and organizing digital and paper filing systems for client files and firm documents
  • Responding to phone calls, emails, and client questions in a timely and professional manner
  • Compiling and distributing client tax packages, financial statements, and audit materials
  • Arranging client meetings and coordinating logistics for both remote and in-person appointments
  • Facilitating onboarding for new clients by preparing engagement documents and updating the CRM database
  • Ensuring all documentation meets firm standards for retention and confidentiality protocols
  • Overseeing electronic signature workflows and tracking the completion of client documents
  • Monitoring adherence to compliance requirements throughout client engagements
  • Facilitating workflow coordination among tax preparers, reviewers, and support staff to meet deadlines
  • Monitoring U.S. tax return progress and delivering weekly performance updates to partners
  • Overseeing client document collection processes, verifying completeness and accuracy

The Ideal Candidate:

  • Post-secondary degree or diploma in Business, Administration, Accounting, or other related fields.
  • 5+ years of administrative support experience, with preference given to candidates from public accounting firms or professional services organizations.
  • Proficiency in Microsoft Office Suite and electronic document management platforms.
  • Demonstrated ability to organize, prioritize, and manage multiple tasks effectively in high-pressure settings.
  • Strong time management capabilities with keen attention to detail.
  • Effective written and verbal communication skills with a professional demeanour.

Complimentary Experience:

  • Experience with or knowledge of U.S. tax filing procedures and deadline requirements is considered an advantage

Logic Executive Search and Workplace Solutions is dedicated to supporting opportunities that reflect the diversity of the communities we serve. We value diverse perspectives and experiences, and encourage individuals from all backgrounds to apply, including those who may not meet every requirement listed.

If you are interested in applying for this position, please forward a copy of your resume to

. We thank all those who apply for this role, however, only those selected for an interview will be contacted.

Logic Executive Search and Workplace Solutions is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please let our recruitment team know.

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