Accounts Receivable Administrator

2 days ago

Shakespeare ON, Canada Shakespeare Mills Inc Full time

At Shakespeare Mills Inc., our success depends on people, productivity, and procedures. Shakespeare Mills Inc. is a feed mill dedicated to producing high-quality feed products and providing exceptional service to our customers. We're a locally operated business that values teamwork, accuracy, and reliability. We're looking for an Accounts Receivable Administrator to join our team and support the day-to-day financial operations of our company, with a focus on customer invoicing, payment processing, and maintaining accurate accounts.

RESPONSIBILITIES

1. Accounts Receivable

  • Prepare and send customer invoices.
  • Record and apply customer payments accurately in the accounting system (Microsoft Dynamics GP).
  • Follow up on overdue accounts and provide account statements as needed.
  • Communicate with customers regarding billing questions or payment discrepancies.
  • Maintain accurate and organized customer account records.

2. Bank and Account Support

  • Record daily deposits and receipts as needed.
  • Assist with reconciliation of accounts related to receivables.
  • Investigate and resolve discrepancies in customer accounts promptly.

3. Month-End Support

  • Assist with journal entries and general ledger reconciliations related to AR.
  • Generate reports and summaries for management.
  • Assist with month-end and year-end closing tasks as required.
  • Assist with inventory reconciliations

4. General Administrative Support

  • Maintain organized AR files (digital and hard copy).
  • Assist with with ad-hoc accounting tasks as assigned.
  • Provide backup support to other office and accounting staff when required

REQUIRED KNOWLEDGE, SKILLS, AND EXPERIENCE

  • Proficiency with Microsoft Excel
  • Excellent attention to detail, organization, analytical thinking, and numerical skills.
  • Effective verbal and written communication skills.
  • Ability to work independently or collaboratively.
  • College diploma in Bookkeeping or related field is preferred.
  • Previous experience in office administrative roles, bookkeeping, or finance roles is an asset.
  • Background or experience in agriculture is considered an asset.

WORKING CONDITIONS

  • Full-time position, 40 hours/week.
  • Pay is hourly based on experience and ability of the applicant
  • Starting wage @ approx. $22-$24 an hour
  • 2 weeks' holidays plus access to health savings account after 3-month probationary period.
  • Office environment with occasional collaboration with other departments and external stakeholders.
  • A growing company with potential of growth within

CONFIDENTIALITY AND DISCRETION

The candidate must maintain confidentiality of all company and customer information. Tact and discretion are required in all interactions to maintain the positive image of Shakespeare Mills Inc.

APPLICATION

Please send your resume through indeed or drop off in person at 3976 Sackville Street, Shakespeare, Ontario. Only successful candidates will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act and other applicable legislation, we are pleased to accommodate applicants with disabilities throughout the recruitment process. Please let us know if you require accommodation to ensure equal participation.

Job Types: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

  • Extended health care
  • RRSP match

Ability to commute/relocate:

  • Shakespeare, ON: reliably commute or plan to relocate before starting work (required)

Language:

  • English (required)

Work Location: In person

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