Accounting Administrator

COMPANY: EXI-plast Custom Moulding Ltd.

LOCATION: Centralia, Ontario

POSITION: Accounting Administrator - Existing Vacancy

STATUS: Full-Time

SHIFT: Days

START DATE: November 3, 2025

COMPANY OVERVIEW:

EXI-plast Custom Moulding Ltd., a part of the EFS-plastics family, is a successful full-service provider of custom plastic moulding services specializing in blow moulded solutions for designers, manufacturers, and distributors worldwide. Our versatile blow-moulding facility is backed by more than 25 years of experience in development, production and finishing of custom plastic products.

We are currently recruiting for the position of Accounting Administrator to join the team at our facility in Centralia, Ontario.

Work Location: In person with flexible hours. This is not a remote position.

POSITION OVERVIEW:

We are seeking a detail-oriented and organized Accounting Administrator to support our accounting team with day-to-day accounting operations. The ideal candidate has strong analytical skills, proficiency in accounting software, and a solid understanding of accounting principles.

KEY RESPONSIBILITIES:

Customer Invoicing & Accounts Receivable:

• Ensure accuracy and completeness of customer invoices by matching purchase orders with shipping documentation and verifying item details and quantities.
• Process customer invoices promptly in the accounting system, ensuring correct inventory accounts are applied.
• Address customer inquiries and resolve discrepancies related to invoices.
• Gather, review, and maintain credit applications for new customers.

Vendor Purchases & Accounts Payable:

• Validate and process vendor invoices by matching purchase orders and packing slips, ensuring correct ledger coding and timely entry into the accounting system.
• Maintain accurate digital records of all purchasing documentation (invoices, packing slips, and purchase orders).
• Coordinate with internal departments to resolve discrepancies.
• Review accounts payable listings and prepare them for management approval on a weekly basis.
• Manage credit application processes for new vendors.

Staff Expenses & Credit Card Management:

• Review and verify employee expense claims and travel expenses ensuring compliance with company policies.
• Ensure proper documentation, accurate ledger coding, and timely entry of claims into the accounting system.
• Record and reconcile company credit card transactions monthly, ensuring all charges are properly supported and categorized.
• Maintain digital records of related receipts and invoices.

HST Compliance & Reporting:

• Ensure proper recording and reconciliation of HST.

General Accounting & Administrative Support:

• Assist with journal entries, intercompany reconciliations, and other day-to-day bookkeeping tasks.
• Provide support to the accounting department with additional duties as assigned.

QUALIFICATIONS:

• 2 to 4 years of experience in a similar accounting or bookkeeping role, preferably in a small to mid-sized business environment.
• Hands-on experience with accounts payable, accounts receivable, expense claim processing, and general ledger entries.
• Familiarity with reconciling credit card and HST accounts.
• Proficiency with accounting software (e.g. Sage (preferred), QuickBooks, NetSuite, or similar ERP systems).
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Experience with digital record-keeping and file organization.
• Solid understanding of basic accounting principles and general bookkeeping.
• Knowledge of Canadian sales tax (HST/GST) regulations and compliance is a strong asset.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proactive, dependable, and capable of working independently or collaboratively within a team.

WHY SHOULD YOU APPLY?

• Receive a competitive wage and leading industry benefits.
• Maintain a healthy work-life balance.
• Be on the frontier of addressing the growing plastic waste problem.

EXI-plast Custom Moulding Ltd. is an equal opportunity employer. We thank all that express interest in joining our team, however only those candidates selected will be contacted regarding additional assessment stages. Accommodations are available for any part of the recruitment process upon request.