Executive Coordinator

2 weeks ago

Calgary, Alberta, Canada Kelly Services (Canada), Ltd. Full time

Kelly is hiring

We are seeking a highly organized and proactive Executive Coordinator to support office staff in a fast-paced, dynamic environment. This role is responsible for providing comprehensive administrative assistance, ensuring smooth day-to-day operations, and serving as a key liaison between executive offices and internal teams.

Key Responsibilities

  • Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders.
  • Prepare meeting materials, take minutes, and track follow-up actions.
  • Handle incoming correspondence, prioritize requests, and ensure timely responses.
  • Organize logistics for meetings, workshops, and events.
  • Greets visitors and customers and manages the reception area, including issuing and collecting access cards.
  • Acts as liaison between employees and any outside contractors.
  • Assists with administrative procedures such as calendar management, invoice processing, and filing.
  • Mail and courier pick-up and inter-office delivery.

Facilities Management

  • Processes requests for sending mail and packages using Canada Post and courier services.
  • Ensures IT equipment is in proper working order and available for use (including meeting rooms).
  • Maintains physical space, ensuring a safe, clean, and functional environment.
  • Fulfills OH&S requirements as needed.
  • Serves as the primary point of contact when a service provider requires access to an FCC office to fulfill work order requests.
  • Ensures safety standards are followed throughout the facility.
  • Maintains inventory of office supplies; reorders as needed.
  • Performs other related duties as assigned.

Qualifications

  • Proven experience in administrative or executive support roles.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • High level of discretion and professionalism.
  • Proficiency in Microsoft Office and enterprise systems.
  • Ability to multitask and adapt to changing priorities.

Work Schedule:

  • Full-time, standard business hours.

Compensation & Benefits:

  • Competitive hourly rate starting at $28-34/hr.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and
apply today

Why Kelly?

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known.

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