Executive Services Coordinator

Job Title

Executive Services Coordinator

Location:

Calgary Head Office (In-office)

Department:

Corporate

Reports to:

Chief Executive Officer

Key Relationships:

Finance, Legal, Human Resources, Operations, Executive Leadership Team

Role Purpose/ Summary:

The Executive Services Coordinator is a highly trusted, full-time, in-office position that acts as the CEO's right-hand support and internal project coordinator. This role is responsible for spearheading corporate initiatives assigned by the CEO, improving business processes, and ensuring the smooth operation of the corporate head office environment.

The successful candidate will take ownership of cross-functional projects, conduct research and workflow reviews, and help implement systems and tools that increase organizational efficiency.

About us:

Decibel is a consumer-focused cannabis company focused on delivering products that delight customers through a commitment to robust innovation and product quality. Leading brands General Admission, Qwest and Vox are among its portfolio sold both across Canada and beginning to extend towards new countries to create a global footprint. Decibel operates a processing and manufacturing facility in Calgary, Alberta and three cultivation facilities in Creston, British Columbia, Battleford, Saskatchewan and Chatham, Ontario.

Our culture:

A collaborative work environment that is supportive and encouraging. We don't believe in the dated culture of a dog-eat-dog workplace – we're all in this together and we fundamentally believe that success and learning are team accomplishments. We celebrate the collective and believe every role on the team is pivotal – regardless of years of experience.

Our current team is close knit. Anyone who joins the team will be a compliment to the positive, determined energy that flows through dB. You can expect to learn a lot quickly, from passionate and experienced individuals who are committed to supporting your growth.

We live by our "Actions to Live By" We Grind (persistence and resourcefulness), We Craft (taking care in every detail), We Care (inclusive and passionate about our business) and We Grow (innovation and consistent improvement)

Key responsibilities:

• Act as the CEO's primary project support, leading corporate initiatives from concept through to implementation.
• Review business workflows (e.g., finance, HR, operations) to identify inefficiencies and recommend process improvements.
• Research, evaluate and help implement new tools, systems and internal processes to improve organizational performance.
• Coordinate cross-departmental projects and follow up with stakeholders to ensure deliverables are met.
• Create and manage systems such as corporate boardroom booking processes and other head office coordination mechanisms.
• Oversee head office management including:
• Office supply ordering and inventory management, and
• Liaising with building management and vendors as required.
• Prepare briefing notes, reports and summaries for the CEO as needed.
• Maintain confidentiality and act as a trusted ambassador of the CEO's office.

What we can offer you:

·      
Competitive base salary

·      
Group health and dental benefits through Group Source

·      
Huge opportunities for career progression as our organization continues to grow

·      
Excellent training and development opportunities

·      
A leadership team dedicated to every employee' s development and success

Qualifications:

• Bachelor's degree in Business Administration, Commerce, or a related discipline, or equivalent professional experience.
• Strong understanding of business operations and process improvement concepts.
• Exceptional organizational and project coordination skills.
• Advanced proficiency with Microsoft Office and business productivity tools.
• Comfortable working in a fast-paced, executive-level environment.
• Ability to handle sensitive information with discretion and professionalism

Key Competencies:

• Highly proactive, resourceful and self-directed.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with strong follow-through.
• Adaptable and able to manage competing priorities.
• Naturally collaborative and relationship-driven

Closing remarks:

We'll be evaluating the ideal candidate against these three things:

1) If they're a team player with a can-do attitude.

2) If they've demonstrated the ability to grow and develop their skillset.

3) If they are inspired to innovate and continuously improve the way they do their work.

A lot of the above skills can be taught but bottom line is, we're most interested in those who have the right attitude.

Not sure if you're the right fit but still curious? Reach out, we'd love to chat

Equal opportunity employer:

Decibel is an Equal Opportunity Employer. Decibel does not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications and business need.