Senior Accounting Administrator

RNAO is currently seeking a full-time Senior Accounting Administrator Level 8 position within the Canadian Office and Professional Employees Union (Local 343). Annual starting salary $81,718.44.

JOB SUMMARY

The primary function of the Senior Accounting Administrator is to review and reconcile all accounts, process payments to internal stakeholders and external partners, provide cost analysis and maintain updated records of invoices and receipts for the Registered Nurses Association of Ontario.

RESPONSIBILITIES

• Accounting and Analytic Reporting of RNAO Fund Accounts
• Recording and maintaining financial transactions: using the RNAO-designated accounting system to maintain financial records by recording all transactions related to sales, purchases, payroll, and expenses on a daily basis.
• Balancing accounts: ensures that all transactions are accurately reflected in the accounting records and is responsible for reconciling bank statements, credit card payments, and other financial records and providing a summary of the information to the Accounting Manager and Director, Finance and Administration.
• Reconciliation of all accounts: to ensure all bank statements are balanced monthly with accuracy, including verifying all deposit batches and bank debits are reconciled, and all investment accounts are entered and balanced
• Funds receiving: record funds received electronically, including internet secure transactions, direct deposits, reconcile to bank account and post electronic transactions to the proper general ledger accounts.
• Monthly and annual reports: analyzing data such as returned cheques, payroll deductions, year-end schedules, accruals for accounts receivables and payables, asset depreciation, trial balances, balance sheets, year-end closing entries and creating a summary spreadsheet of information.
• Accounts payable and receivable: processes invoices, enters them into the accounting system and ensures timely payment. They also manage all incoming payments and send out regular statements to customers.
• General ledger: posting subsidiary ledgers and journal entries, reconciling and analyzing accounts monthly and annually.
• Audit support: providing support in preparing financial statements, schedules, and supporting documents for internal and external audits. And process accounts receivable and payable at year-end by performing the backup, printing all year-end reports, journals, and trial balances, purging data and ensuring correct balances are transferred to the next year's accounting year. Perform account analysis of various accounts for auditors. Liaise with auditors to provide information and explain accounting transactions throughout the year.
• Budgeting and forecasting: helping with budgeting and forecasting by tracking expenses and revenues, analyzing financial data, and supporting financial decisions.
• Maintain petty cash flow: including custody of cash box, ensuring petty cash vouchers are authorized and accompanied by receipts, preparing account allocation and replenishing when necessary.
• Revenue reconciliation: record revenue from online transactions and reconcile to bank statements and follow up with an appropriate person to solve arising problems.
• Cash flow: maintaining a log of all receipts, disbursements and bank transfers and informing the Director, Finance and Administration of cash requirements.
• Maintain, monitor and reconcile the intra-company balances of all RNAO accounts and other associated accounts with zero difference at monthly and annually
• Record receipts and disbursements from US dollar accounts and foreign exchange differentials and perform bank reconciliation.
• Deposit cheques and reconcile bank accounts of Nursing Students of Ontario as required.
• Seek new ways to apply accounting and spreadsheet software to accounting duties to increase efficiency.
• Records keeping: maintain a complete set of files for all accounting transactions, reports, journals, ledgers and source documents and supervise other staff as required in assisting with processing accounting information and maintaining files.

OTHER

• Process accounts payable functions, including vendor profiles, invoice coding, batching, processing into the system, preparing cheque runs, posting purchase journals and communicating with vendors regarding disputes or incorrect amounts, ensuring accurate information is processed for other transactions as required.
• Track customer receipts or supplier payments, clear bank statements, prepare journal entries as required and supervise other staff to assist with filing or processing as required.
• Monitor the integrity of accounting software by running daily software checks and clearing errors or informing appropriate individuals of errors.
• Provide coverage while the Accounting Assistant or Admin Assistant is on leave for the essential tasks
• Perform other duties as required by the job

KNOWLEDGE, SKILL AND EXPERIENCE

• Community college graduation in accounting and 3-5 years related experience or equivalent combination of education, experience and/or training.
• Ability to operate a computer and use good accounting software and spreadsheet applications.
• Good written and verbal communication skills to reach out to a variety of contacts regarding payments and expenses to provide or obtain information, as well as occasionally deal with upset individuals regarding the amount of a cheque.
• Dexterity required to operate a calculator, computer, printer, photocopier, telephone, fax machine and other office equipment.
• Versatility required to perform a variety of accounting tasks daily.

EFFORT

• Workflow involves a high volume of work with frequent interruptions from various staff members while maintaining concentration and great attention to detail.
• Confidentiality required based on access to personnel information
• Workflow also requires daily meeting established deadlines, such as computer cheque runs, typing cheques, entering data, preparing deposits, stamping cheques, and closing NR and NP, which may require increased speed. Also, reprioritizing deadlines, meeting multiple demands and occasionally working overtime to perform the job's daily duties.
• Concentration is required for short and long periods of time (up to 7 hours daily) to check and calculate details of reports and cheques
• Sight, touch and hearing are required to check amounts, file information, perform data entry tasks and answer general inquiries.
• Physical demands include walking to the bank up to one hour and stretching to file invoices from one to two hours on occasion.

FULLY VACCINATED IS A MANDATORY REQUIREMENT.

RNAO is working hybrid with two mandatory days at the home office currently, and such arrangement may change based on business operation needs. We thank all candidates for their applications, and qualified applicants will be contacted.

RNAO is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live. Accommodations are available to all candidates identifying a need during all or any parts of the selection process.

Please note that applications and interviews are reviewed and scheduled on a rolling basis. To ensure your application is considered, we encourage you to submit it as soon as possible.