Facilities & Projects Coordinator

Be part of our inspiring mission-driven team at Squamish Helping Hands Society.

We are a registered charity operating in the Sea to Sky region, based in Squamish. We believe in being part of a community where everyone matters, and where housing and access to food are human rights.

Ultimately, we want to create "a safe and healthy community for all". We feel we can only do that by meeting people where they are and helping them to create capacity building plans for themselves that lead them to where they want to go. We are a community where we believe that everyone has something to contribute, and that consequences help inform choices.

This position is open internally to all staff and externally. Hiring will be evaluated in accordance with skills, experience, performance and traits fit as per the Collective Agreement. Qualified internal candidates shall be considered and interviewed prior to external candidates.

Squamish Helping Hands Society is an equal opportunity employer, committed to recruiting an inclusive workforce that reflects the community we serve. We encourage applicants from diverse backgrounds, including Indigenous applicants, all genders, nationalities, and persons with disabilities.

This position requires membership in the Union.

Interested individuals should apply by providing a resume and cover letter to SHHS Management Team at quoting the Posting No. "2025 – 63" and the Position "Facilities and Projects Coordinator". We thank and acknowledge all applicants and will proactively contact those selected for an interview.

JOB SUMMARY:

Under the direction of the Housing Manager and the Director of Operations, the Facilities & Projects Coordinator provides administration of facility-oriented tasks, systems and projects. They perform basic routine maintenance and repair services to the building, grounds, and equipment. The role also leads the Occupational Health & Safety Committee at Under One Roof to ensure the safety, security, and well-being of all building users.

TASKS & RESPONSIBILITIES:

Maintenance:

• Enter maintenance requests into Arcori building maintenance system, research, order parts and monitor completion of tasks, in order of importance/priority. Work closely with the building maintenance support staff and contractors.
• Coordinate facility maintenance work with maintenance staff and/or trades contractors.
• Monitor Arcori for work orders that are entered by staff and managers and prioritize the work.
• Support several building systems, including: video surveillance, food security/entry systems, residential room entry. Manage keys as well as staff and volunteer FOBs.
• Coordinate scheduled maintenance routines and timelines with cleaning and maintenance staff.
• Step into cleaning and maintenance tasks as appropriate and needed.
• Make recommendations for repairs to management.
• Help monitor the work of contractors and report back to the manager.
• Coordinate facility related projects.
• Support BC Housing facility reporting and operational reviews.

Safety:

• Follow and champion safety protocols.
• Co-chair the Joint Health and Safety Committee meetings with management, coordinate JH&S committee tasks and responsibilities, including tracking incidents and overdoses.
• Provide Health and Safety Orientation for new employees.
• Maintain and coordinate ordering of First Aid supplies including harm reduction supplies, personal protective equipment, and emergency response equipment.
• Provide in-house emergency response training and other staff/volunteer training as needed.
• Review and update existing health and safety guidelines and protocols as directed by the Director of Operations.
• Coordinate, twice yearly, evacuation practices (fire drills) with staff and residents.

Administration & Documentation:

• Document and maintain all records for repairs and maintenance events in Arcori building management system.
• Complete or contribute to incident reports when needed.
• Collaborate with management to provide input into policies and procedures related to security, maintenance and safety.

Other:

• Operate a vehicle to pick-up or move supplies.
• Cleaning duties such as washing the floors, fans, air filters, etc.
• Assist leadership in strategic projects to support mission.

SKILLS AND ABILITIES:

• Demonstrated ability to communicate effectively both verbally and in writing.
• Demonstrated ability to work and communicate using a computer – Microsoft, online communication, related apps etc.
• Demonstrated ability to work independently, prioritize tasks and manage time.
• Knowledge of WorkSafe BC safety regulations and guidelines.
• Remain calm when interacting with residents who may exhibit disruptive or violent behavior.
• Maintain empathy, kindness, and a friendly disposition.
• Maintain healthy personal and professional boundaries.
• Work as a member of a team.
• Ability to lift 40lbs, sweep, mop, twist, climb ladders, stand for several hours per shift.
• Possess basic knowledge about modern building maintenance.
• Possess a variety of skills related to repairs and maintenance: ability to perform simple carpentry, electrical, painting, drywalling, mechanical and plumbing repairs.
• Demonstrated ability to be open-minded and non-judgmental.
• Demonstrated ability to manage/de-escalate conflict.
• Demonstrated ability to take direction from others.

EDUCATION, TRAINING AND EXPERIENCE:

• 2 years recent related administrative experience.
• High-School diploma.
• Basic Building Maintenance skills.
• Level 1 First Aid.

Job Type: Part-time

Pay: $29.17 per hour

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Work Location: In person