Human Resources Assistant

Date of Posting: October

Closing Date: Till Position is filled

Start Date: As soon as possible

Job Title: Human Resources Assistant

Location: Richmond, BC (On-site)

Position Type: Full-Time, Permanent

Reports To: Executive Director

Salary: $50,000 – $55,000

Hours of Work: 35 hrs/wk (Mon-Fri, may include evenings and/or weekends)

Overview of Chimo Community Services

Chimo Community Services is a Richmond-based nonprofit whose mission is to promote justice and address violence by providing integrated services, education, and housing programs designed to foster well-being and healing for people in crisis. The organization envisions empowered communities free from injustice, violence, and crisis, and holds core values of partnership, respect, integrity, diversity, and empowerment. This mission-driven context shapes every aspect of its work, including the way it recruits and supports its people.

Position Summary

Chimo is seeking a full-time, on-site Human Resources Assistant who will provide essential support to the Executive Director and staff in managing the organization's human resources functions. The Human Resources Assistant (HRA) will serve as Chimo's primary HR support, contributing to a culture of care, compliance, and collaboration across the organization.

The ideal candidate is an early-to-mid-career HR professional who is detail-oriented, people-centred, and passionate about organizational well-being. The HRA will assist with all aspects of the employee lifecycle, including recruitment, onboarding, employee engagement, policy support, and training coordination, while maintaining accurate HR records and ensuring compliance with relevant employment legislation. The HRA reports directly to the Executive Director and collaborates closely with program managers and administrative staff.

Key Responsibilities

HR Administration and Operations

• Serve as the first point of contact for HR-related questions and policy interpretation
• Maintain accurate and confidential personnel files, leave requests, contracts, and HRIS data
• Coordinate payroll inputs such as timesheets, vacation tracking, and employment letters
• Assist with staff surveys, staff meetings, training logistics, and offboarding procedures
• Maintain benefit enrollment records and respond to basic staff inquiries about wellness or insurance coverage

Recruitment and Onboarding

• Post job openings and assist in screening resumes and scheduling interviews
• Support the development and standardization of job descriptions
• Prepare offer letters, employment agreements, and onboarding packages
• Facilitate smooth onboarding for new hires and ensure consistent orientation practices
• Help ensure inclusive language and equitable hiring practices in job ads and recruitment materials

Staff Engagement and Performance Support

• Track probationary periods, performance review timelines, and professional development activities
• Support coordination of workshops, check-ins, and employee recognition efforts
• Assist the ED with documenting informal concerns or resolution steps, while promoting a respectful workplace culture
• Maintain records for incident reports, internal feedback, and wellness initiatives

Equity and Inclusion Support

• Assist in planning and promoting DEIB (Diversity, Equity, Inclusion & Belonging) trainings and team events
• Maintain DEIB-related records and learning resources for staff
• Collaborate on efforts to embed inclusive practices throughout HR processes

Policy and Compliance Support

• Support the development and accessibility of internal policies, procedures, and staff handbooks
• Ensure up-to-date tracking of mandatory certifications (e.g., First Aid, WHMIS)
• Assist with audit preparations, WorkSafeBC requirements, and policy updates
• Distribute employment legislation updates, health & safety reminders, and workplace posters as required

Volunteer and Community Engagement (Administrative Support)

• Maintain volunteer files and assist program staff with onboarding documentation.
• Support tracking of volunteer training, milestones, and appreciation initiatives
• Help coordinate internal and community-facing HR events and activities.

Qualifications

Education and Experience

• Post-secondary education in Human Resources, Business Administration, or a related field
• 1–3 years of relevant HR, people operations, or administrative support experience
• Experience working in or with nonprofit, social services, or mission-driven organizations is an asset. Familiarity with supporting both unionized and non-unionized staff environments, in interpreting collective agreements and maintaining labour-management relations, is also beneficial.

Knowledge and Skills

• Foundational understanding of HR principles and employment legislation
• Strong organizational skills with excellent attention to detail
• Familiarity with labour laws and nonprofit compliance, such as FLSA/FMLA requirements, privacy legislation, equal employment and human rights regulations.
• Practical interpersonal and written communication skills, including confidentiality and discretion
• Demonstrated ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HRIS or applicant tracking tools is an asset.
• Empathy, cultural awareness, and a proactive approach to workplace well-being

Working Conditions and Benefits

• Location: On-site at Chimo's main office in Richmond, BC, during regular business hours
• Schedule: Full-time (35 hours/week), with occasional flexibility for staff events or trainings
• Compensation & Benefits: Chimo offers a competitive nonprofit salary, extended health and dental coverage, paid vacation and wellness days, an employee assistance program (EAP), and access to professional development resources

Work Environment: The HRA will work in a respectful, trauma-informed, and collaborative setting, with direct access to leadership and the opportunity to shape people practices across the organization

Equity & Inclusion Statement

Chimo Community Services is committed to building an inclusive workforce that reflects the diversity of the communities it serves. We encourage applications from equity-deserving groups, including but not limited to Indigenous peoples, racialized communities, newcomers, persons with disabilities, and members of LGBTQIA2S+ communities. Accommodations are available upon request during the recruitment process.

By joining Chimo as a Human Resources Assistant, you will play a pivotal role in advancing our mission of promoting justice and healing for people in crisis while working in a supportive and values-driven environment.

How to apply

Please send your resume and cover letter to 

We thank all applicants for their interest in joining our team, however only candidates short-listed for an interview will be contacted.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

• Extended health care

Application question(s):

• Are you legally eligible to work in Canada?

Work Location: In person