Accounts Receivable Clerk

About Us

Nova Era Bakery & Pastry is a growing company with 7 active locations across the Greater Toronto Area, committed to quality, tradition, and operational excellence. We are seeking a proactive Accounts Receivable Clerk to support our processes across all units. This role involves collaboration with multiple departments and branches to ensure accurate reporting, financial compliance, and exceptional service to internal and external stakeholders.

POSITION SUMMARY

The Accounts Receivable Clerk is responsible for maintaining accurate customer accounts, supporting financial operations, and ensuring timely collection and reconciliation of payments. This role requires strong attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment. The successful candidate will work closely with the Accounting & Finance Manager and internal teams to support the financial integrity of Nova Era Bakery Supply Inc.

KEY RESPONSIBILITIES

Customer Relations & Communication

• Maintain positive and professional communication with customers.
• Resolve inquiries and disputes in a timely and efficient manner.
• Provide statements, confirmations, and payment reminders as required.

Accounts Receivable Processing

• Post weekly café revenue from in-store POS systems and delivery platforms (Uber Eats, DoorDash, SkipTheDishes).
• Record intercompany sales accurately and in a timely manner.
• Maintain accurate AR ledgers and customer records in QuickBooks (Desktop or Online).
• Clear customer payments received via bank feeds.

Reconciliation & Reporting

• Reconcile AR invoices from production facilities to FlexiBake and customer online portals.
• Reconcile weekly café cash deposits and investigate discrepancies where required.
• Prepare weekly Accounts Receivable reports and aging summaries.
• Ensure all digital documentation and supporting records are properly uploaded and maintained.

Documentation & Compliance

• Attach all supporting documents to bills and customer accounts within QuickBooks.
• Support audit requirements by ensuring data accuracy and documentation completeness.

Additional Duties

• Assist the Accounting & Finance Manager with ad hoc financial tasks as needed.
• Support process improvements and contribute to continuous operational efficiency initiatives.

QUALIFICATIONS & REQUIREMENTS

Education & Experience

• Accounting Diploma or Degree required.
• Minimum 2 years experience in Accounts Receivable, bookkeeping, or related accounting function.

Technical Skills

• Proficiency in QuickBooks Desktop or QuickBooks Online (strong asset).
• Intermediate Microsoft Excel skills (pivot tables, VLOOKUP, filters, formatting).
• Strong understanding of accounting principles and AR workflows.

Soft Skills & Competencies

• Strong organizational skills and ability to prioritize workload effectively.
• High attention to detail and accuracy.
• Ability to work in a fast-paced environment with high volumes.
• Problem-solving mindset and solution-oriented approach.
• Team player with a positive attitude and willingness to learn.
• Ability to work with minimal supervision after the first 6 months.

WHY JOIN NOVA ERA?

At Nova Era Bakery Supply Inc., we are committed to excellence, continuous improvement, and supporting the growth of our employees. We value professionalism, collaboration, and dedication to delivering high-quality products and services.

Benefits & Perks

50% employer-paid medical, vision care and dental coverage

Discounts on our products

Job Type

Full-time | Permanent |

Commute: Candidates must be able to commute reliably or relocate before the start date.

Job Types: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Paid time off
• Vision care

Work Location: In person