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Administrative Assistant

2 days ago

Calgary, Alberta, Canada SAIT Full time $46,113 - $49,400

Be part of a team driving community wellness. The School of Health and Public Safety offers immersive, hands-on training for the next generation of health-care professionals. Our passionate health experts work closely with industry to transform learners into leaders.

The Opportunity

Job classification: Administrative Assistant A5903 

Salary range: $46, $49,400. Placement within the range is typically based upon a review of skills, experience, and internal equity. 

Hours per week: 40

Paid leave: 3 weeks vacation per year

Deadline to apply: 4:00PM, February 9, 2026

Are you an administrative professional that thrives in a highly collaborative, dynamic environment? In the role of Administrative Assistant for the School of Health and Public Safety (HPS), you would support students, leaders, team members, and external partners. If you love data accuracy, process improvement, and student‑centered service, this role is for you.

How you'll contribute
  • Administrative Support
  • Work as part of a collaborative team to provide high level administrative support to the School of Health and Public safety
  • Create reports, conduct data analysis and maintain organized and accurate student, program and staff records
  • Data entry into SAIT and department information technology systems; Microsoft Suite/DCU/BANNER/SMARTSHEET
  • Provide administrative support to the Academic Chairs and department (ex: booking meetings, minute taking, document management)
  • Assist in onboarding new staff and faculty; submitting IT requests, ordering supplies, training on procedures and other support tasks as assigned 
  • Selection and Student/Applicant Management
  • Manage information and the data entry required for program selection, to ensure timely, service-focused selection of applicants into the SAIT programs
  • Verify data integrity between various SAIT systems such as Slate, Banner and other tracking documents; identifying and responding to inconsistencies
  • Attend online and in-person information sessions, open house and other events, to inform potential applicants of the selection process and program requirements
  • Internal/External Frontline Support
  • Provide timely, service-focused communication with applicants, students, staff and partners through email, phone and face to face interactions
  • Address prospective and current student inquiries; manage department and team email addresses 
  • Provide applicant and student referrals to external and internal service providers (ex: SAIT's Office of the Registrar, International Centre and other student services)
  • Meetings and Event Planning
  • Aid in the planning and implementation of program and department events and activities
  • Set-up meetings with external/internal stakeholders such as accreditation, advisory, team and program meetings
  • Capture and circulate accurate meeting minutes aligned to SAIT accreditation and advisory processes
  • Book rooms for program, team, and instructor requests; coordinate gathering supplies, food and other logistical requirements
What you bring
  • Minimum of three (3) years experience in an administrative role
  • Frontline customer service experience is required
  • A diploma or Certificate in Administration, Business, or related field is required
  • Must possess advanced level certification in Microsoft Excel
  • Preference given to applicants with work experience in a post-secondary institution

We thank all applicants for their interest in joining our team We know being ghosted is the worst, so be assured – you'll hear from us either way. We take time to review each submission carefully and promise not to vanish.  

Together, we build bold futures 

At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including: 

- Generous time off to pursue other passions and support your wellbeing 

- SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported 

- Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate 

- Access to a Health Spending or Taxable Spending Account  

- Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses  

- Defined Benefit pension through LAPP to help you retire with confidence 

- Excellent dining options on campus 

- Free access to our fitness facilities and group fitness classes 

And the perks keep on coming  

About SAIT 

At SAIT, we're building bold futures. We're a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.  

Named one of Alberta's Top Employers, we're driven by a desire to create an impact in our community. If you're looking for a place where purpose meets possibility, you've found it here. 

We're committed to community and belonging  

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.