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Accounts Receivable – Clerical Duties
- Generate and distribute customer invoices and account statements.
- Apply customer payments accurately and promptly (cheque, EFT, credit card).
- Perform account reconciliations to ensure accuracy.
- Monitor customer accounts and resolve irregularities or inquiries efficiently.
- Collaborate with the commercial team and customers to facilitate timely payment.
- Maintain accurate accounts receivable files and records.
- Provide month-end metrics and account updates.
Accounts Receivable – Collections Duties
- Review aging reports to identify overdue accounts and prioritize collection efforts.
- Contact customers via phone, email, or written correspondence to secure payment.
- Negotiate payment plans and resolve disputes preventing timely payment.
- Investigate and correct invoice or statement discrepancies that delay payment.
- Coordinate with customer service or commercial teams to address customer concerns and maintain positive relationships.
- Recommend escalation of delinquent accounts to management or third-party agencies when necessary.
- Update account notes and maintain documentation of all collection activities.
- Provide regular updates on collection status, outstanding balances, and recovery metrics.
- Support reconciliation of accounts receivable for accurate financial reporting.
- Ensure all collection activities comply with company policies and relevant regulations.
Other Finance Administration
- Offer support and provide backup for all Accounts Payables duties during vacation and leave.
- Assist with period end closing and reporting as required.
- Respond to inquiries from Finance team and other staff as needed.
- Complete other tasks or projects as assigned by the manager.
Requirements
- Diploma in Accounting or Business administration.
- 3+ years of experience in Accounts Receivable and/or Accounts Payable.
- Proficient in MS Office, especially Outlook, Excel (Intermediate) and Word.
- Strong interpersonal and communication skills, ability to communicate with people in a variety of functional areas and at various levels in the organization.
- Excellent English language skills, both verbal and written.
- Bilingual (English & French) considered an asset.
- Keen attention to detail.
- Ability to manage multiple tasks and time commitments in a fast-paced, entrepreneurial environment.
- Self-starter and fast learner.
- Has a proven ability to create new processes and procedures to improve efficiencies and optimize business development.
- Demonstrates a positive corporate culture and team spirit through their natural leadership ability.
- Ability to work independently is required.
- Valid drivers' license with vehicle to be able to do bank runs.
Additional Information:
This role is for a current vacancy
If you are already registered with The Mason Group, please contact your Recruiting Consultant directly with reference to job #20574.
