Accounts Receivable Accounting Administrator

3 days ago

Mississauga, Ontario, Canada The Mason Group - Strategic Search Partners Full time

Our client is a leading provider in the field of invasive surgical solutions and technologies. As a specialty medical device organization, they are committed to improving patient care and operational safety, offering high quality products, making them a trusted and well-known healthcare provider.

Accounts Receivable – Clerical Duties

  • Generate and distribute customer invoices and account statements.
  • Apply customer payments accurately and promptly (cheque, EFT, credit card).
  • Perform account reconciliations to ensure accuracy.
  • Monitor customer accounts and resolve irregularities or inquiries efficiently.
  • Collaborate with the commercial team and customers to facilitate timely payment.
  • Maintain accurate accounts receivable files and records.
  • Provide month-end metrics and account updates.

Accounts Receivable – Collections Duties

  • Review aging reports to identify overdue accounts and prioritize collection efforts.
  • Contact customers via phone, email, or written correspondence to secure payment.
  • Negotiate payment plans and resolve disputes preventing timely payment.
  • Investigate and correct invoice or statement discrepancies that delay payment.
  • Coordinate with customer service or commercial teams to address customer concerns and maintain positive relationships.
  • Recommend escalation of delinquent accounts to management or third-party agencies when necessary.
  • Update account notes and maintain documentation of all collection activities.
  • Provide regular updates on collection status, outstanding balances, and recovery metrics.
  • Support reconciliation of accounts receivable for accurate financial reporting.
  • Ensure all collection activities comply with company policies and relevant regulations.

Other Finance Administration

  • Offer support and provide backup for all Accounts Payables duties during vacation and leave.
  • Assist with period end closing and reporting as required.
  • Respond to inquiries from Finance team and other staff as needed.
  • Complete other tasks or projects as assigned by the manager.

Requirements

  • Diploma in Accounting or Business administration.
  • 3+ years of experience in Accounts Receivable and/or Accounts Payable.
  • Proficient in MS Office, especially Outlook, Excel (Intermediate) and Word.
  • Strong interpersonal and communication skills, ability to communicate with people in a variety of functional areas and at various levels in the organization.
  • Excellent English language skills, both verbal and written.
  • Bilingual (English & French) considered an asset.
  • Keen attention to detail.
  • Ability to manage multiple tasks and time commitments in a fast-paced, entrepreneurial environment.
  • Self-starter and fast learner.
  • Has a proven ability to create new processes and procedures to improve efficiencies and optimize business development.
  • Demonstrates a positive corporate culture and team spirit through their natural leadership ability.
  • Ability to work independently is required.
  • Valid drivers' license with vehicle to be able to do bank runs.

Additional Information:
This role is for a current vacancy

If you are already registered with The Mason Group, please contact your Recruiting Consultant directly with reference to job #20574.

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