Office Agent Class II

2 weeks ago

Montréal QC HH A, Canada Lester B. Pearson School Board Full time $40,000 - $60,000 per year

CAREER DEVELOPMENT SERVICES

Director: Mark Newton

Qualifications:

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other Requirements:

  • Ability to multi-task

  • Strong Knowledge of Microsoft Office

  • Testing Required

  • Excellent command of written English
  • Strong interpersonal skills and ability to interact positively with a varied clientele at the reception
  • The candidate will be required to communicate daily in French
  • Fluency in other languages an asset
  • Must be able to work as part of a team
  • Ability to meet deadlines, particularly during peak periods
  • Must be able to effectively communicate updates and information to other staff members
  • Available to work through summer and March break
  • Knowledge of JADE is an asset

Nature of the work:

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties according to established instructions, methods or procedures and requiring routine decisions relevant to administrative tasks as determined by the administration.

Daily Tasks/Dossiers:

  • Perform all duties related to reception
  • Support program application and registration (walk-ins)
  • Must have the ability and disposition to deal with all students
  • Must work with JADE/Tosca to maintain files
  • Manage the maintenance of student files and update necessary documentation
  • The employee may be required to enter scanned documents into a computer
  • The employee may be required to collect pending fee payments, provide receipt and ensure the delivery and compilation of those payments
  • The employee fills out forms, form letters, notices or any other simple document of the same nature and forwards them, as required
  • The employee may be required to receive, stamp, sort and file documents
  • The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she uses e-mail
  • Prepare requested documents for students
  • Perform any other related duties

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