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Administrative Assistant

1 day ago

St Catharines, Ontario, Canada Manpower Alberta Full time

Job Title:
Depot Admin – Administrative Assistant

Location:
Thorold, ON

Job Description:


• Schedule, track and coordinate all mandatory EH&S compliance programs, Technical Training, OQ and Safety Observations following up with employees as the need arises, ensuring 100% employee completion in accordance with timeline targets.


• Responsible for processing weekly payroll file, adjusting time in Workday as required


• Responsible for managing the employee uniform and Personal Protective Equipment orders including tracking of eligibility, returns and managing overall program within budgeted allocation.


• Update all tracking tools used for Work Management-Operations workload planning and scheduling.


• Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.


• Code and input invoices in SAP/Markview for all regional expenditures.


• Responsible for handling expenses for Operations staff.


• Provide daily support for Workday, IT requests, and office supplies. Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.


• Ownership of; email distribution lists, emergency contact listing, communication channels (lobby TV, SharePoint, and business unit file sharing drives).


• Primary depot contact to facilitate 3rd party access for facilities to co-ordinate repairs for premises.


• Assist with coordinating training and access requests for both new and existing employees on processes, procedures, and systems.


• Lead end-to-end event planning including both in-person and virtual events.


• Support and participate in various internal committees, teams and initiatives.


• Lead correspondence, filing, and general administrative duties etc. as directed.

Working Conditions:


• Typical office environment


• onsite 5 days per week


• 40 hours – Monday to Friday, 7:30- 4PM


• Periodic travel to Stoney Creek; approximately twice per month for meetings