Finance Manager

About Harvest Manitoba

Harvest Manitoba ("Harvest") is a charitable organization dedicated to nourishing our communities and our sense of community so that no Manitoban goes hungry. We collect and share 13 million pounds of food every year, which is sorted and packed and distributed to Manitobans through our Community Food Network of more than 380 food banks and agencies in Winnipeg, rural, northern and First Nations communities. Right now, we feed 110,000 Manitobans every month; 49% are children. Our Food Distribution Centre, which includes our Community Support Centre and Warehouse, is in our Winnipeg headquarters.

Job Title: Finance Manager

Scope: Out of Scope

Location: Winnipeg, Manitoba

Job Type: Full-time – Permanent

Reports To: Vice-President, Finance & Administration

Position Summary

We are seeking a detail-oriented and experienced Finance Manager to join Harvest Manitoba's Finance Department. This role is essential in supporting Harvest Manitoba's mission by ensuring the accuracy and integrity of financial operations. Reporting to the Vice President of Finance and Administration, the Finance Manager oversees day-to-day accounting activities, including invoice processing, banking transactions, journal entries, and payroll coordination.

In addition, this position provides financial oversight, prepares reports, and collaborates with the Leadership team to maintain compliance and streamline processes. Through effective financial management, this role helps enable Harvest Manitoba to feed hungry Manitobans, sustain community well-being, and work toward a healthier future for all where no Manitoban goes hungry.

Key Responsibilities

1. Financial Operations & Administration

2. Oversee and execute administrative financial activities to ensure smooth operations and compliance with organizational policies.

3. Oversee accurate entry of invoices into QuickBooks and payment preparation.
4. Review and monitor expense reporting to maintain accuracy and adherence to expense policies.
5. Prepare journal entries, including month-end adjustments for prepaid expenses, ensuring accurate financial records.
6. Maintain accurate payables records, ensuring both paper and electronic documentation comply with privacy legislation and CRA guidelines.

7. Perform financial tasks such as preparing bank deposits and entering donations into QuickBooks.

8. Accounts Management

9. Track and coordinate all gift cards, ensuring compliance with established procedures.

10. Generate invoices as required and maintain proper accounts receivable processes as directed by the Vice President of Finance and Administration.
11. On a monthly basis, reconcile Harvest's bank accounts to ensure accuracy and completeness.

12. Coordinate with the payroll team to ensure payroll processing runs smoothly and support timely preparation of monthly financial statements.

13. Financial Reporting & Analysis

14. Assist in the preparation of monthly financial statements.

15. Research, track, and resolve financial discrepancies, escalating issues to the Vice President of Finance and Administration as needed.
16. Support year-end accounting functions, including assisting auditors during the audit process.

17. Assist with budget preparation activities and data entry for the CEO, Vice President of Finance and Administration, and Leadership team.

18. Leadership & Team Support

19. Manage and provide guidance to the Finance Coordinator, fostering a collaborative and efficient team environment.

20. Provide backup support to other CREW members as required to ensure operational continuity.
21. Contribute to the development and streamlining of financial processes to improve efficiency and accuracy.

22. Actively support Harvest Manitoba's CREW values by assisting team members and ensuring operational needs are met.

23. Compliance & Governance

24. Ensure compliance with all applicable non-profit financial regulations, CRA charitable requirements, and internal policies to maintain transparency and accountability in financial reporting.

25. Monitor adherence to organizational financial controls and audit standards, implementing corrective actions where necessary.

26. Other Duties as Assigned

Education and Experience

• Post-secondary education in Accounting, Finance, or a related discipline (or equivalent experience).
• Minimum 5 years of progressive experience in accounting or financial management, including preparation of reports and reconciliations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and strong competency in QuickBooks.
• Experience with donor management systems such as Donor Perfect (an asset).
• Knowledge of non-profit financial management principles and governmental regulations for accounting.
• Demonstrated ability to streamline processes and improve operational efficiency (an asset).
• A highly collaborative, team-oriented approach, committed to advancing Harvest Manitoba's CREW values.
• Exceptional written and verbal communication skills, with the ability to collaborate effectively across teams.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• High level of integrity and commitment to confidentiality and privacy.
• Flexibility and adaptability to respond to changing priorities and unanticipated needs.
• Strong problem-solving and analytical skills with attention to detail.

About You

• You believe in the dignity and potential of every person and approach your work with empathy and respect.
• You have an interest in, or experience with, issues related to food insecurity (An asset in connecting with our mission).
• You bring energy, initiative, and a problem-solving mindset to your work.
• You are committed to creating an inclusive, safe, and efficient environment that empowers others to do their best work.
• Enjoy using new technology and exploring innovative solutions.
• You thrive in a collaborative team environment and are committed to advancing Harvest Manitoba's CREW values.
• You have Valid MB Class 5 driver's license and drivers abstract.
• You are willing to undergo and provide a clear Criminal Record as a condition of employment.

Why you should join us

• Opportunity to contribute to a meaningful cause and make a tangible impact in the community.
• A collaborative and mission-driven work environment.
• Professional growth and development opportunities.
• Competitive salary and benefits package.
• Benefits Package
• Dental Package
• Prescription Coverage
• Massage, Physiotherapy Coverage
• Employee Assistance Program (EAP)
• RRSP Company Match Plan
• On-Site Parking

Harvest Manitoba is committed to providing a barrier-free recruitment and selection process. If you require accommodation at any point in the application or interview process, please let us know so we can work with you to meet your needs

Evening and weekend shifts will be required as business levels dictate.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Application question(s):

• Do you have valid MB Class 5 driver's license and drivers abstract?

Experience:

• Accounting: 5 years (preferred)
• financial management: 5 years (preferred)
• Leadership: 3 years (preferred)

Work Location: In person