Executive Assistant

2 weeks ago

Montreal, Quebec, Canada Logic Hire Solutions LTD Full time $60,000 - $120,000 per year

As a true execution partner to the President Proposals, you orchestrate the strategic agenda, communications, and priority follow-ups to maximize executive impact. You build bridges with internal teams and ensure smooth, confidential, and results-oriented execution.

Key Responsibilities
Executive Management & Priorities

  • Manage the President's agenda (prioritization, preparation of travel files, etc.).
  • Prepare meetings: agenda, documentation, executive briefs (1-pager), presentations.
  • Draft meeting minutes and ensure follow-up on actions.

Communication & Governance

  • Draft/review emails, internal memos, and official letters.
  • Coordinate executive and board committees (logistics, briefing kits, minutes).
  • Ensure confidentiality and manage access to sensitive files/documents.

Operational Coordination

  • Act as a point of contact between the President, VPs, and business units.
  • Consolidate key data (KPIs, projects, sales) and produce concise dashboards.
  • Support proposal preparation (layout, compliance, signatures).

Logistics & Administration

  • Manage travel, events, visitors, expenses, and approvals.
  • Maintain digital archives (SharePoint/Teams), templates, and corporate calendars.
  • Coordinate DocuSign signatures, agreements, and renewals (timelines).

Special Projects

  • Contribute to cross-functional projects (growth, office integrations, initiatives, etc.).
  • Suggest process improvements (templates, automation, checklists).

Desired Profile

  • 5–8 years as an executive assistant, ideally in professional services (engineering, architecture, construction, legal, consulting).
  • Bilingual (oral/written)
  • Proficient in Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel), Adobe Acrobat, and DocuSign.
  • Outstanding organization and prioritization: anticipates, plans, and manages multiple files simultaneously.
  • Rigorous execution: follow-ups and respect of deadlines.
  • Absolute discretion and ethics; strong service orientation and collaboration with executives and partners.

A Career Means

  • A dynamic environment that promotes teamwork, knowledge sharing, and technological innovation
  • A 37.5-hour work week, with flexible hours and the possibility of finishing at noon on Fridays
  • A hybrid working remotely policy
  • Competitive total compensation
  • Group insurance including an EAP and telemedicine
  • Recognized overtime (banked or paid hours)
  • Social activities and employee discounts

Thank you for your interest. Only selected candidates will be contacted by the Talent team.

Skills: teams,access,agenda,preparation,sharepoint,docusign

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