Meeting Specialist

About Us

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We're driven by a purpose: to positively impact our communities and invest in our team's growth and success.

At RJC, you'll join an inclusive, fast-paced team tackling exciting and complex projects. You'll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Candidate Profile

We are seeking a detail-oriented and highly organized Meeting Specialist to manage the end-to-end planning and execution of corporate meetings and events. In this role, you will deliver exceptional attendee experiences while ensuring alignment with corporate objectives, brand standards, and stakeholder expectations.

You will collaborate closely with Marketing, Communications, Office Managers, and Executive teams to create engaging, well-executed meetings that strengthen relationships and reflect our organization's values.

• Plan, coordinate, and execute corporate meetings and conferences of varying scale
• Conduct needs assessments and define clear meeting objectives
• Identify, evaluate, and secure appropriate venues
• Serve as the primary point of contact throughout the full meeting lifecycle
• Develop and manage meeting budgets, timelines, RFPs, production schedules, and logistics documentation
• Manage vendor sourcing, contract negotiations, invoicing, and reconciliation while controlling costs
• Ensure meetings align with brand standards and organizational goals
• Prepare post-meeting reports including outcomes, metrics, lessons learned, and ROI analysis
• Maintain a strong focus on attendee satisfaction and continuous improvement

• 3–5 years of experience in corporate meeting or event planning
• Bachelor's degree in Meeting Management, Hospitality, or a related field (preferred)
• Certified Meeting Professional (CMP) designation is an asset
• Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
• Experience with meeting planning platforms such as Cvent
• Excellent organizational, multitasking, and attention-to-detail skills
• Strong negotiation and vendor management capabilities
• Exceptional written and verbal communication skills
• Ability to work independently under pressure and manage multiple concurrent programs
• Bilingual English/French is an asset

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC's matching Retirement Registered Saving Plan (RRSP)

Be your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.