Administrative Assistant

Job Status

Regular Part-Time

About Us

At North Vancouver District Public Library, we inspire learning, discovery, creativity and collaboration in our community. Serving almost 90,000 residents at three full-service locations, one Express Library, and one library kiosk throughout the beautiful District of North Vancouver, we are proud to provide free and equitable access to welcoming spaces, diverse collections and digital resources, a wide range of technology and computers, including StoryLab, and so much more. Proudly late fine free, our libraries are the destination for our growing community to connect, share, and inspire.

Position Overview

What we can offer you

At NVDPL, we believe in building community and relationships, nurturing innovation while honouring tradition, embracing exploration, creativity, and fun, and supporting human potential and enabling excellence.

Reporting to the Business Manager, the Administrative Assistant is responsible for performing the receptionist function for the Administrative offices; assisting with processing purchase orders and invoices for payment; scheduling shifts and preparing payroll data; processing incoming and outgoing mail; filling staff orders for stationery and office supplies; providing clerical support for the Administrative offices; and other related duties.

What you'll be doing

Aspects of the role will include:

• Greeting visitors and responding to all incoming telephone calls to Administration; providing general information and directing enquiries to appropriate departments
• Receiving and distributing incoming mail and deliveries; preparing outgoing mail and arranging for courier dispatches
• Scheduling shifts for all Library staff, and managing schedule changes to ensure adequate front-line coverage
• Facilitating the review and verification of worked hours and leaves; preparing payroll data and submitting to the Payroll department for processing
• Preparing requests for purchase orders, and submitting to the Purchasing department for processing
• Reviewing invoices for accuracy and completeness, and addressing discrepancies; reconciling invoices to purchase orders; submitting invoices for approval
• Tracking financial transactions; processing petty cash requests for the Administrative offices

What you'll need to succeed

Qualifications include completion of Grade 12 and related work experience. The successful candidate will have strong interpersonal and customer service skills, with the ability to interact courteously and effectively with the public while maintaining confidentiality. This role requires the ability to work in a team-based environment, demonstrating strong organizational skills, including prioritizing tasks and meeting deadlines while maintaining attention to detail and applying critical thinking. Proficiency in the Microsoft Office suite and general computer skills is required.

It's great if you have

• Experience with JD Edwards software
• Experience with Snap Schedule software
• Experience with Questica software

The hourly pay rate for this unionized position starts at $ rates), based on a 28-hour workweek, plus a generous benefits package.

North Vancouver District Public Library is an equal opportunity employer, committed to creating a diverse, inclusive, barrier-free work environment. If you have a passion for connecting community, sharing knowledge, and inspiring stories, and you are interested in joining our dynamic team, then we'd like to hear from you

Qualified applicants are invited to apply online only with your cover letter and resume at by February 4, 2026, to be considered for this competition.

We thank you for your interest in employment with the North Vancouver District Public Library and advise that only those shortlisted for an interview will be contacted.

Our libraries are located on the traditional territories of the Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) First Nations. Their ancestors have lived here for countless generations. We are grateful for the opportunity to connect community, share knowledge and inspire stories on unceded Coast Salish Territory.

Compensation

The hourly pay rate for this unionized position starts at $ rates), based on a 28-hour workweek, plus a generous benefits package.

Posting Detail Information

Posting Number

JP#26-01L

Job Open Date

01/05/2026

Job Close Date

02/04/2026

Special Instructions to Applicants