Accounts Payable Clerk/admin

1 week ago

Port Coquitlam, Canada The Friendship Food Company Full time

We are currently looking for an enthusiastic and experienced Accounts Payable And Administration Clerck. The position offers a competitive salary, extended health benefits, and a wellness plan. This is not a remote position and the hours of work are Mon
- Friday 8:30 -4:30

As an Accounts Payable Clerk, you will be responsible for processing invoices, reconciling vendor accounts, assist in streamlining and improving the accounts payable process, strengthen and grow relationships with vendors and suppliers through timely payments and supporting the preparation of financial reports.

**Key Responsibilities**:

- Weekly import of Major Supplier bills from Point-of-Sale system, verify against vendor statements, preparation of payment request and post payments
- Processing all other incoming invoices: verifying with the entries in Point-of-Sale system, forwarding to the restaurants, checking the work orders and matching with the invoices, obtaining approvals from the Operation Managers
- Review and post all invoices in QBO, including pre-authorized visa and banking payments, and attach the soft copies
- Prepare monthly rent and franchise fee payments
- Prepare bi-monthly batch payments (primarily Interac and EFT) after gathering proper backup and approval
- Maintain a roster with all the vendors and their contact information for easier reference and assistance to the restaurants
- Maintaining good but firm rapport with the vendors, reminding them when needed about our AP policies and procedures
- Post Petty Cash entries and gift card payments

**Key Responsibilities: Administrative**
- Tasks related to the smooth functioning of an office such as answering phones, mail management, ordering supplies
- Technical tasks such as importing data into Quickbooks, exporting data from POS system and other internet data sources (e.g. delivery companies)
- Communication with landlords, head office, company benefits providers, immigration services

Skills and Experience:

- Minimum 5 years hands on experience with large volume accounts payable in a fast paced environment
- Experience with QB on -line and QB desktop is an asset
- Proven ability to work well under pressure, and solution oriented
- Great attention to detail and able to work independently as well as a team
- Experience in the food industry will be considered an asset
- Excellent verbal and written communication skills
- College Diploma in Accounting
- Computer proficiency (MS Office - Word, Excel and Outlook)

Please state your salary expectation in your cover letter.

Pay: $48,000.00-$52,000.00 per year

**Experience**:

- vendor management: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: In person

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