Accounts Payable Clerk

**Accounts Payable Clerk**

Internal Title: Accounts Payable Clerk

Location: Calgary, Alberta

Department: Finance

Reports to: Alli Lebbert, Finance Manager

**Who is MMI?**
- MMI Insurance is an ambitious, growing company looking for people with the desire, ability, and experience to provide excellent customer service and product knowledge to our clients.
- We want people to excel as part of a team with a diversity of skills, talents and backgrounds.

**What Does MMI Offer?**
- Competitive salary
- Work life balance
- Opportunity for a hybrid work style
- A group benefits package fully paid for by MMI Insurance
- A group RSP with company providing matching contributions
- Training and career development opportunities
- Competitive Vacation and Holiday benefits
- Paid Sick time and Personal Days benefits
- Recognition program for employees

**Job Summary**
- This is a **part-time position requiring approximately 20-25 hours of work per week and is a temporary position with a term of 12 - 14 months**. It is located in our office in Calgary, Alberta.
- The Accounts Payable clerk is responsible for providing accounting assistance to the Finance Department in efficient maintenance and processing of accounts payable transactions or other projects.
- Requires efficient and accurate processing of assigned tasks
- Other projects could include other administrative tasks to aid in the efficient operation of the Finance Department by assisting the Finance Manager or CFO.

**Responsibilities**:

- Receive, verify, and forward invoices to managers for approval and coding
- Enter approved invoices
- Process employee expense claims
- Track and process employee credit card statements
- Monitor and process payments in a timely manner (cheques, credit card, EFT, and online payments)
- Correspond with vendors to resolve invoice and payment issues
- Process refund cheques to clients
- Process claims payments to insureds when requested by Claims department
- Prepare accounts payable general ledger reconciliation
- Prepare month-end journal entries for prepaid amounts
- Take credit card payments from clients
- Process monthly credit card withdrawals from clients using online merchant gateway
- Provide supporting documentation for Audits
- Other duties as assigned

**Knowledge, Skills, and Experience**
- Excellent attention to detail and accuracy
- Strong interpersonal and communication skills
- Demonstrate planning and organizing skills with the ability to prioritize daily tasks
- Analytical and problem-solving skills, with the ability to select, justify, and implement best solutions
- Intermediate to advanced Microsoft Office skill level required
- Works well with a team, has an ability to assist and support others in achieving work related goals
- Able to maintain the confidentiality of business and employee information. Respects and adheres to the privacy rules
- Flexibility as to types of work assigned and prioritization.
- Proficiency in company computer systems

**Working Conditions or Special Circumstances**
- The work schedule can be flexible and can be discussed.
- Work interruption can be frequent in meeting the needs of clients and fellow team members.
- Physical requirements:

- Computer use for up to 7 hours per day
- Sitting for up to 7 hours per day

**Job Types**: Part-time, Fixed term contract
Contract length: 12-14 months

Expected hours: 20 - 25 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Experience**:

- Accounting software: 1 year (preferred)
- Microsoft Office: 1 year (preferred)
- Accounts payable: 1 year (preferred)

Work Location: Hybrid remote in Calgary, AB T1Y 6J7

Application deadline: 2024-11-01
Expected start date: 2024-11-15