Human Resources Assistant/office Assistant

TMS is a leading independent school in Richmond Hill that combines the Montessori and International Baccalaureate frameworks to provide students from 18 months to Grade 12 the foundation for a life of goodness and excellence. TMS is a member of CIS Ontario and accredited by CCMA, CAIS and the IBO. Our Mission is to deliver a seamless, internationally-acclaimed educational experience designed to inspire and challenge students to discover the best of who they are and to achieve their full potential.

**Human Resources Assistant/Office Assistant**

Reporting to the Director, Human Resources, this person will perform and support various administrative tasks and services to support the effective and efficient operations of the School’s Human Resources Department.

**Specific responsibilities**
- Maintains accurate and up-to-date human resource files, records, and documentation
- Maintains a high level of trust and confidentiality regarding handling of sensitive employee information
- Assists with recruitment: posting, resume review, interview screening and scheduling, reference checking and coordination
- Assists in the onboarding program, including but not limited to 1st day employee set-up, orientation, employee experience surveys and 90-day navigation
- Communicates with employees regarding leaves requests (e.g. sick leaves and maternity/paternity leaves etc) and coordinates the required payroll documentation process
- Tracks and coordinates service awards and retirement processes
- Conducts exit interviews
- Manages all internal announcements, new hires, job changes, birth announcements etc\Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
- Assists in the implementation of new or improved processes and procedures to increase efficiency in support of continuous improvement to business activities and associated workflow
- Assists in the tracking of the professional development framework activities
- Creates and organizes various reports using MS Excel and required data for various project functions.
- Oversees the Attendance Tracking System
- Participates in Joint Health and Safety Committee meetings
- Provides additional administrative support as required
- Travel is required between both campuses

**Personal Attributes**
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Outstanding organizational and administrative skills with a high attention to detail
- Demonstrated understanding and commitment to excellence in customer service
- High initiative and a desire to be innovative with a view to create efficiencies in processes and procedures
- Excellent verbal and written communications skills
- Proficient in handling multiple projects in a fast paced environment and with a sense of urgency

**Qualifications, skills and abilities**
- Post-secondary education in Human Resources Management or equivalent office administration experience
- 1-3 years of office administration experience
- Proficient with Microsoft Office and Google Suites

**How to Apply**:
TMS offers a competitive salary and benefits plan, including participation in the School’s Pension Plan, and opportunities for professional development.

We thank all applicants in advance. Only those selected for an interview will be contacted. TMS is an equal opportunity employer and will make accommodations upon request to enable applicants with disabilities to engage in all parts of the recruitment and selection process.