Administrator, Office

5 days ago

Mississauga, Canada Morguard Full time

**PURPOSE**

The Administrator, Office & Facilities is accountable to the Manager or Director of a function for general office support and provides back-up to Reception and Mailroom function to ensure uninterrupted office services are consistently delivered to the employees at Regional Offices

**DUTIES AND RESPONSIBILITIES**
- **Filing Administration**
Files and retrieves documents by sorting and storing documents alphabetically, numerically, and chronologically or in accordance with any other filing system as determined by Manager.
- **Office Supplies**
Organizes supplies and maintains sufficient levels as determined to ensure availability of office supplies at all times; tracks stationary supplies in transit from suppliers to ensure timely delivery, follows up on delivery or assortment issues with suppliers, as required.
- **Reception and Mailroom Coverage**
Serves as a back-up support for other office support staff esp. Reception desk and Mailroom to ensure the ongoing operations of company’s Head Office facilities.
- **Office Moves and Installations**
Assist with office and/or workstation moves (e.g. furniture, equipment, contents, etc.), as well as preform minor installations (e.g. keyboard trays, monitor arms, whiteboard, picture frames, etc.) to ensure the full range of facilities management support services are provided timely and to employees’ satisfaction.
- **Meeting Facilities**
Inspects and maintains meeting facilities regularly; assists with the set-up/preparation of meeting facilities, as required.
- **Furniture and Equipment Inventory**
Maintains inventory of furniture and other equipment (e.g. keyboard trays, desk lights, etc.)
- **E-Waste, Toner and Battery Recycling**
Responsible for collecting and organizing pick-ups of E-Waste, Toner cartridges and Batteries to be recycled.
- **Other Office Support Duties**
Liaises with all levels of administration and staff to coordinate and resolve issues related to internal and external administrative matters in a proactive manner.
- Any other job-related duties and/or projects that may be assigned.

**Minimum Requirements**

**Skills, Knowledge, Experience and Education**
- Able to lift 50lbs
- Familiarity with using tools such as screwdriver, drill and hammer.

**Core Competencies**
- Excellent organizational skills
- Excellent time management skills
- Excellent collaboration and teamwork skills
- Good verbal and written communication skills.

**Additional Requirements**
- High School or College Diploma in Office Administration or equivalent experience is an asset.

Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns - and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.

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