Accounts Receivable Administrator

2 weeks ago

WhitchurchStouffville, Canada Todd Brothers Contracting Limited Full time

About Us: Todd Brothers Contracting Limited, founded in 1981, is a leading force in the heavy civil construction industry, headquartered in Stouffville, Ontario. We are a well-established and growing mid-sized company, specializing in earthworks, sewer and watermain, road reconstruction and rehabilitation, demolition and site remediation, bridge construction, disposal, winter maintenance.

Our reputation for delivering high-quality, on-time, and on-budget projects has made us a trusted partner for clients across Southern Ontario. We are committed to excellence, precision, and exceeding expectations in everything we do. If you thrive in a fast-paced environment and are eager to contribute to the success of a dynamic company, we invite you to join our team and help uphold our tradition of exceptional performance..

**Position Overview**:As an Accounts Receivable Administrator you will be responsible for organizing daily incoming documents from the field, communicating with field staff and vendors regularly ensuring everything is accounted for to maintain accurate project files, and supporting the Project Managers and Accounting Team.

**Key Responsibilities**:

- Invoicing using Sage Software for designated T & M works, Progress Certificates, Bins and Snow Contracts, ensuring all billing has the necessary documentation.
- Work with Project Managers, Site Foreman to get the necessary information for contract work in on a timely fashion. Follow up and resolve any disputes or outstanding items.
- Liaise with external Consultants when applicable to the project.
- Create and maintain necessary documents for billing, such as Statutory Declarations, WSIB Certificates and Certificates of Insurance.
- Responsible for monitoring and initiating customer calls regarding collections.
- Manage infrastructure locates for all new and ongoing projects
- Accounting and Process support for Accounts Payable Administrator when needed.
- Telephone and Administrative Support
- Other Duties as Assigned

**Required Knowledge and Experience**
- 2+ years of experience in Accounts Receivable
- Proficient in Microsoft Excel and Microsoft Suite Programs
- Analytical and problem-solving skills
- Excellent verbal and written communication skills
- Ability to balance and prioritize multiple tasks in a dynamic environment
- Ability to communicate with internal/ external parties with ease
- General financial literacy

**Benefits**:

- Competitive hourly wage
- Training and development opportunities
- Potential for advancement within the company
- Group Health and Dental
- RRSP/DPSP
- Discretionary Bonuses

**Preferred Knowledge and Experience**
- Experience in construction or related industry
- Experience with Sage software an asset

**Working Conditions**
- In office position
- Sitting for long periods
- Hand repetition, typing, writing, scanning, copying
- Minimal exposure to weather

Todd Brothers Contracting Limited. is committed to providing an inclusive and barrier free recruitment and selection process. Applicants should advise Human Resources if they require any type of accommodation during the recruitment process.

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