Executive Administrative Assistant
6 days ago
Your Opportunity:
Would you enjoy working in a fast paced and future-oriented environment that contributes to the healthcare of Albertans? As Executive Administrative Assistant to the Chief Executive Officer (CEO) of the newly established Health Shared Services, you’ll play a pivotal role working behind the scenes to make big things happen for the CEO and serve as the first point of contact for the CEO’s office. In this high-profile, dynamic environment, you ensure seamless operations and facilitate decisions. You’ll manage critical priorities, coordinate with organizational leaders and changemakers, and keep the CEO’s office running smoothly. Your ability to anticipate needs, solve problems, and communicate effectively will make you an indispensable force behind the scenes. Reporting directly to the CEO, the Executive Administrative Assistant answers phones and greets visitors, generates routine correspondence and documents, maintains the CEO’s calendar, arranges meetings, prepares and distributes agendas and standard meeting packages, processes expense claims, and manages office supplies and orders. You will respond to general client and administrative inquiries, support staffing procedures, process related forms and site access, and act as a timekeeper for the area. This role is eligible for hybrid work arrangement and can be located anywhere in the province of Alberta. Health Shared Services (HSS) is a Provincial Health Corporation (PHC) with over 15,000 employees delivering corporate, non-clinical services and functions to the Alberta health system.
Description:
- **Transition Company**:Health Shared Services
- **Classification**:Executive Administrative Asst
- **Union**:Exempt
- **Unit and Program**:CEO Office Health Shared Services
- **Primary Location**:Southport Tower
- **Location Details**:Eligible to work hybrid (on/off site) within Alberta
- **Negotiable Location**:Provincial
- **Employee Class**:Regular Full Time
- **FTE**:1.00
- **Posting End Date**:05-DEC-2025
- **Date Available**:22-DEC-2025
- **Hours per Shift**:7.75
- **Length of Shift in weeks**:2
- **Shifts per cycle**:10
- **Shift Pattern**:Days
- **Days Off**:Saturday/Sunday
- **Minimum Salary**:$23.22
- **Maximum Salary**:$38.73
- **Vehicle Requirement**:Not Applicable
**Required Qualifications**:
Diploma in Office or Business Administration. A minimum of five years’ administrative experience. Experience supporting executives or senior leadership. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
**Additional Required Qualifications**:
**Preferred Qualifications**:
Prior experience in health care, and education or experience in project management and financial management is preferred. Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView) is a strong asset, as is proficiency in developing databases, spreadsheets and reports.
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