Payroll Specialist

Columbia International College (CIC) is the largest private boarding school in Canada. As a boarding school, students live, study, play and learn while staying in one of our residences. We are currently looking for a Payroll Specialist to join us in the delivery of our Total Care Education System®.

As an active member of the Human Resources Department, this position is responsible for the portfolio of administering, processing and submitting semi-monthly payroll and benefits, and other HR projects as assigned. This role delivers positive and timely internal customer service to our employees. The Payroll Specialist reports to the HR Manager.

Payroll functional skills, competence and professional designations are basic requirements to adequately fulfill the job requirements for this role, however, the organizational and team fit are essential to be successful.

We are looking for a team member who meets the professional qualifications but more importantly who shares our beliefs and who wants to contribute to our HR team.

Overview of Responsibilities:
**Payroll**:

- Administer and manage the organization’s payroll processing for hourly and salary employees of bi-weekly and semi-monthly pay frequencies, through ADP WFN, and Ceridian, while ensuring compliance with current government legislation
- Perform extensive reviews and audits of all Payroll inputs and outputs to identify payroll issues/discrepancies to ensure compliance and accuracy. This may include but is not limited to wage changes, retroactive adjustment, deductions, incorrect/missing authorizations or timecards, retroactive pay, garnishments, termination pay, etc. Perform calculations for items including but not limited to payroll deductions and remittances
- Create a profile for new employees; assign time off policies, tax withholdings, direct deposit, RRSP/DPSP, benefits, and deductions. Update/amend information in the employee’s profile.
- Respond to all payroll inquiries from employees, management, and external government agencies
- Prepare, customize and provides various reports of payroll, benefits and deductions
- Administer Employee Benefits, RRSP/DPSP program
- Submit weekly, monthly, and year-end employee and Government filling such as T4's, Pier, and EHT).
- Prepare and submit a Record of Employment (ROE) after each payroll
- Reconcile and submit monthly remittances and reports
- Process termination, temporary layoffs, sick leave, maternity leave. Determine Lieu of notice and severance pay
- Validate the correct RRSP and DPSP contributions. Remit the total amount to the financial service provider. Quarterly reconciliation with the group statement report
- Conciliate T4s with payroll reports at year-end. Determine the correct calculation of CPP and EI at year-end. Validate the deficiency report and make the year-end adjustments. Annual conciliation of PIER listing and EHT tax annual return. Participate in the development of budgets and forecast
- Prepare the GL report by departments, vacation and wages accrual for the accounting department
- Resolve complex problems within the area. Investigate payroll discrepancies, reconcile and make corrections
- Liaise with HR on employment contracts, remuneration, enrolment on benefits, orientation, LTD claims, letter of employment, and implementation of new policies, programs and other relevant matters.
- Train and coordinate with managers to ensure accurate submission of hours
- Set up and administers employee benefits
- Ensure that benefit costs are tracked appropriately
- Collaboratively and proactively supports the HR team in an array of initiatives and projects as required
- Actively participates in recruitment, training, employee inquiries, event planning, benefits information and other HR functional areas as required

**Specific Job Skills**:
Post-secondary degree/diploma in Human Resources or related field
- Payroll Compliance Practitioner (PCP) designation is preferred
- A certified Payroll Manager (CPM) would be an asset
- Possess 3-5 years of full-cycle payroll administration experience for ~300 employees are required
- Excellent organizational, time management and decision-making skills to effectively manage deadlines and changing priorities;
- Fluently can multi-task between competing priorities and can handle a large workload within tight deadlines
- Strong, positive communication skills (written and verbal)
- Proficient with ADP Workforce Now system
- Experience in HR functions is a desired asset: recruitment, administration, training and compliance
- Demonstrated analytical, problem-solving, and project management skills
- Able to identify and respect confidential information

Columbia International College is committed to workplace diversity and provides accommodations, whenever possible, to applicants with disabilities throughout our hiring process. If you require accommodation, please contact the Human Resources Department at 905-572-7883.

**Benefits**:

- Dental care
- E