Human Resources Assistant

Company Bio

Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka.
Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada.
Job Summary
The Human Resources Assistant, Talent Acquisition is an integral part of a busy and dynamic Human Resources Department. The successful applicant will support the Talent Acquisition team with the full-cycle recruitment process.
The successful applicant will be expected to exercise sound judgment, excellent communication skills, confidentiality, and the ability to work individually and as part of the team managing the day-to-day related HR activities.
Working collaboratively with the larger Human Resources Team and Southlake Management in helping promote Southlake Regional Health as an employer of choice.
Skills & Abilities
- Superior organization and problem solving skills, and ability to prioritize competing tasks
- Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
- Strong organizational skills with a keen ability to prioritize and multi-task, as well as commitment to meeting deadlines
- Ability to communicate effectively both verbally and in writing with varying levels of employees and to provide excellent customer service to all stakeholders
- Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
- Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
- Ability to communicate effectively both verbally and in writing with varying levels of employees and to provide excellent customer service internally
- Experience in handling sensitive, confidential information
- Strong administrative and data management skills
- Ability to raise issues pro-actively and in a timely manner
- Models behaviour that is aligned with the values of Southlake Regional Health Center.

**Qualifications**:

- Successful completion of a Human Resources Management Post-Secondary Program from an accredited educational institution or equivalent recent and related training and experience may also be considered.
- A minimum of two (2) years of recent and related experience preferably working within a large and complex healthcare environment. Preference will be given to those with Talent Acquisition experience
- Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- CHRP Designation an asset
- HRIS experience (Meditech) an asset
- Experience working in a unionized environment preferred
- Knowledge of relevant employment legislation (Employment Standards Act etc.) is considered an asset

Closing Statement

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.
It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.
Primary Responsibilities
In this role, the successful applicant will be expected to exercise sound judgment, excellent communication skills, confidentiality, and the ability to individually and as part of the team managing the day-to-day related administrative Human Resource - Talent Acquisition activities. The successful applicant will demonstrate a strong commitment to quality customer service, excellent problem solving and a focus on process improvement initiatives to ensure the success of the team and Human Resources as a whole. Responsible for a variety of day to day administrative functions, including but not limited to;
- Broadcast/post vacant job opportunities for Southlake
- Research, source and post on job boards, social media websites and education institutions
- Prescreen resumes and coordinate the administrative support for the selection process
- Collect and maintain recruitment data and statistics as required
- Assist with the reference check process
- Prepare and update assessment materials - i.e. interviews guides, templates
- Coordinate and help facilitate career fairs and conferences