Executive Assistant

3 days ago

Montréal QC, Canada STATLOG Full time

**Who are we?**:
STATLOG is a Québec business founded in 2009 that offers consulting services to prestigious clients, primarily in the pharmaceutical, medical and banking fields. We develop robust data-driven decision-making tools to predict and measure the economic impact of a decision. Our mission is to democratize data
The company has been experiencing significant growth over the last few years. Thanks to our talented teams, STATLOG was named one of “Canada’s Top Growing Companies” by the Globe and Mail in 2024.
The company offers a collaborative and inspiring work environment with many opportunities and challenges to grow and develop professionally. We see diversity as an asset and we are proud to offer a business environment that welcomes and celebrates individuals and their differences.

**Roles and responsibilities**:
We are currently looking for an executive assistant who will support the General Manager and the Board of Directors in the management of the company’s administrative activities. The responsibilities are as follows:
**Administrative and documentary management**
- Monitor the administrative task calendar
- Coordinate meetings, prepare documentation and manage follow-ups (Board and management committee)
- Coordinate client invoicing monthly
- Manage the SharePoint directories (structure, access, retention schedule)
- Periodically update the documentation of administrative processes
- Review expense reports based on current policies
- Maintain payroll highlights

**Employee onboarding and management**
- Prepare job offers and manage work contracts
- Manage platform access and periodic updates (group insurance, time sheets, SharePoint)
- Manage annual readings of company policies

**Material resource management**
- Manage IT equipment (order, inventory, repair coordination)
- Manage the Québec City and Montréal offices (management of maintenance, new equipment, snacks)

**Support and coordination**
- Assist for the preparation of STATLOG Days
- Prepare company presentations when required
- Manage the recognition calendar and take part in recognition activities (years of service, birthdays, life events)

**Requirements**:

- Diploma of College Studies in office administration or the equivalent
- At least 5 years of experience with similar responsibilities
- Extensive knowledge of Office 365
- Proficiency with French and English (oral and written)
- Work in the office in Montréal or Québec City two days a week
- Be available for occasional trips to Québec City or Montréal, depending on the home office

**Competencies**:

- Meticulousness
- Sense of organization
- Strong ethics
- Good interpersonal skills
- Autonomy
- Sense of initiative

**Benefits**:

- Competitive salary and annual bonus
- Group insurance and telemedicine
- Employer contribution to pension plan
- 4 weeks of paid vacation per year on hiring
- 6 personal leave days
- Professional development opportunities
- STATLOG conference days, team building and teamwork
- Inclusive, collaborative work environment
- Flexible schedule and possibility of teleworking

**Type of job**:

- Full time

**Location**:

- Montréal
- Québec City

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