Secondary School Office Assistant

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:
Secondary School Office Assistant

Merivale High School

**Position Status**: Regular, 100%

**Work Year**: Works 10.5 months per year

**Hours of Work**: Monday to Friday, 7:30 am - 3:30 pm; 35 hours per week

**Salary range**: ESP, Level 4: $19.16 to $24.48 per hour

**Specific Assignment**: Aspen - registration support, required documentation, monthly reports, year end reports, and other tasks as determined by the OA. Primary contact for OSTA, Medical peril lists (grades 7-12), student tracking (plans of care/medication), support for safe arrival calls when required (e.g. inclement weather).

Under the direction of the Secondary School Office Administrator, the Secondary School Office Assistant assists staff, students, parents, and public; ensures the safety and well being of students, maintains student and staff information; and supports the school office. The Office Assistant may be assigned to one or more areas: main office, front reception, school generated and/or board funded accounts, assisting in the school library, and/or supporting guidance office.

**Qualifications**:
Completion of a secondary school diploma and 1 to 2 years related experience; or an equivalent combination of education and experience. Continual upgrading of computer skills is required.

Familiarity with relevant legislation including Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, Ministry Ontario Student Record (OSR) Guidelines;
familiarity with OCDSB and school policies and procedures including OCDSB Admissions-Enrollment Guidelines, OCDSB Purchasing Manual etc.;

ability to operate standard office equipment, and administer public address system;
organizational and time-management skills required to prioritize work.

Writing skills required to prepare correspondence/reports.

Interpersonal and communication skills to exchange, and clarify information, Board and school policies, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with public, staff and students.

Accounting skills to maintain budget (only if applicable to the assignment)

First Aid certification would be an asset.

Application Process

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER

Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.