Office Administrator

**Job description**

**Overview**

Embross North America is currently searching for a permanent full-time Office Administrator who is ambitious, focused, and interested in being an active leader in driving office culture. This role will be a key support function to General Manager, People Management, and other department managers to ensure that the required HR and administrative functionalities of the business are as efficient as possible.

**Location and working conditions**:
**Responsibilities, but are not limited to**:

- Inventory, Management, and order of office supplies.
- Managing, maintaining, and storage of general company documents and files including softcopy management.
- Management of incoming and outgoing mail/parcels.
- Book travel arrangements for the employees.
- Managing corporate credit cards and expediting the expense reporting process for the accounting team.
- Responsible for scanning vendor invoices received by mail and storing them digitally. Sending payment remittance to vendors after processing of their payments.
- Liaising with the building landlord and contractors for building work/repairs as needed.
- Providing administrative support to the management team with meeting/event coordination, scheduling key calls/meetings, preparing meeting materials, proofreading, and editing documents.
- Co-ordinating departmental activities with service contractors/vendors.
- Assisting the department of Human Resources in the hiring process, reviewing new hire information, and preparing any applicable items required.
- Assist with the planning and co-ordination of onboarding activities for new employees.
- Recording and tracking Embross employees’ vacations.
- Assist in preparing regularly scheduled reports.
- Supporting the GM with renewal of corporate insurance and various other certifications.
- Produce status reports including productivity, attendance, and other departmental KPIs as agreed with the GM.
- Participate in the company Social Committee and support associated budgeting and communications.
- All other duties as assigned.

**You can be described as**:

- Organized with high attention to detail and with the ability to follow directions.
- Great communicator.
- Excellent time management skills.
- Strong work ethic, energetic with a “can-do” attitude.
- Able to work on multiple tasks at the same time and with the ability to prioritize deadlines.
- Highly flexible and adaptable to work assignments.
- Good problem-solver, solutions-oriented and results-driven.
- Self-motivated to work independently while also collaborating in a strong team environment.
- Able to work effectively with people of different personalities and work styles.
- Ready to take on challenges and work in a fast-paced, cross-discipline environment, both independently and as a team player.
- Enthusiastic and Resilient.
- Must have a good sense of humour.

**Must have**:

- 3-5 years of experience in a similar role.
- Proficiency in verbal and written communication in English.
- Proficiency in MS Office, Excel, Word, and Outlook
- Proficiency in Microsoft Office Suite.

**Preferred Education**:

- Diploma/Degree in Office Administration

**Job Type**:
Full-time, Permanent

**Benefits**:

- Employer paid Dental, Vision, and health care benefits.
- 3% employer-paid RRSP.
- Profit Sharing Bonus.
- On-site parking

**Schedule**:

- Monday to Friday, 8 am to 5 pm (nominal).
- Available to respond to urgent queries outside the core hours.

**Supplemental pay types**:

- Bonus pay.

**COVID-19 considerations**:
Embross has enforced preventative measures to mitigate H&S risks during the current Covid-19 crisis. We continue to monitor the pandemic situation and the company reserves the right to make decisions to ensure the health and safety of all employees.

**Ability to commute/relocate**:

- Richmond Hill, ON L4B 1C9. Reliably commute or plan to relocate before starting work.
- Embross is an equal-opportunity employer committed to diversity and inclusion._

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Richmond Hill, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you proficient in the Microsoft Office suite?

**Education**:

- DCS / DEC (preferred)

**Experience**:

- office administrative: 3 years (preferred)

Work Location: One location