Office Services

2 weeks ago

Vancouver, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

**PROFILE**

We are looking for a dedicated individual to provide back up to our Receptionist and perform other administrative duties.

**RESPONSIBILITIES**
- Greet and direct clients and deliveries at reception desk.
- Coordinate scheduling of conference and meeting rooms.
- Keep visitors log and/or issue visitor passes.
- Receive and relay incoming calls, taking messages where necessary.
- Accept legal documents on behalf of the Firm.
- Place catering orders and complete billing information, before forwarding to accounting.
- Arrange conference calls and video conferences.
- Provides support to all areas within office services and facilities, which would include completing photocopy and document assembly requests; receiving and sending fax transmissions; receiving and/or collecting incoming and outgoing mail and deliveries and ensuring ongoing dispatch and delivery.
- Assists with office moves.
- May be required to assist in accounting duties such as depositing monies at bank.
- Assist IT with boardroom set ups when required.
- Respond to requests for assistance from reception and any other area within Office Services and/or Facilities.
- Perform other administrative tasks as required.

**QUALIFICATIONS**
- Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
- Capacity to work independently, as well as in a team environment.
- Able to prioritize and to redefine priorities when necessary.
- Handle stress in a business-like manner.
- Knowledge of Microsoft Office Suite.
- High School Diploma.

Gowling WLG is proud to offer equal employment opportunities.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

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