Administrative Associate
1 week ago
About Us:
We’re a dynamic manufacturing company seeking a detail-oriented Administrative Associate with strong bookkeeping skills. This role supports multiple departments including Operations, HR, Safety, and Accounting. If you’re organized, proactive, and thrive in a fast-paced environment, we’d love to hear from you.
- ____________________
**Responsibilities**:
Administrative Support
- Maintain documentation for HR, Safety, Quality, and Purchasing
- Answer phones, greet visitors, and manage incoming/outgoing mail
- Assist staff with printing, scanning, and general office tasks
- Maintain manuals: Quality, Safety, Procedures, and Employee Handbook
- Organize office supplies and coordinate job postings/interviews
Safety & HR Coordination
- Organize monthly safety meetings and record minutes
- Support bi-weekly toolbox meetings with foremen
- Administer new employee documentation and HR records
Accounting & Bookkeeping
- Reconcile US and Canadian bank statements
- Administer benefits, RRSP contributions, and payroll (Sage50)
- Handle government filings: CRA, WCB, GST, PST, EHT, Corp Tax
- Maintain GL accounts, asset register, and intercompany entries
- Prepare ROEs and support year-end T4 reviews
Accounts Receivable
- Process deposits, cheques, and direct deposits
- Handle project invoicing and capital job documentation
- Monitor AR weekly and report to management
Accounts Payable
- Run payables cheques, process invoices, and manage approvals
- Execute wire transfers, manual cheques, and online payments
- ____________________
**Qualifications**:
- 2+ years of experience in bookkeeping and administrative support
- Proficient in Sage50, Microsoft Office, and ERP systems (E2 preferred)
- Strong attention to detail and time management
- Excellent communication and problem-solving skills
- Ability to handle confidential information professionally
- ____________________
**Benefits**:
- Competitive compensation
- Supportive team environment
- Opportunities for growth and cross-functional collaboration
- ____________________
To Apply:
Submit your resume and a brief cover letter outlining your experience and interest in the role.
- ____________________
Let me know if you’d like a version with your company name, logo, or additional formatting tips for Word or PDF export.
**Job Types**: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Work Location: In person
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