Payroll Administrator

FunctionFinance and Administration
- Location- Waterloo, Ontario
- Reference- Contract typePermanent
- Working time**About Us**:
Come work for NAVBLUE and join the fascinating digital aviation industry

NAVBLUE, an Airbus Company, is the new generation of digital, sustainable, user-friendly Flight Operations and Air Traffic Management solutions and services for airlines. Navblue offers the agility of a startup with the horsepower of the group Airbus, whose ambition is to pioneer sustainable aerospace for a safe and united world.

We are passionate about pushing the boundaries of what is possible in flight operations and committed to delivering solutions that enable our customers to operate more efficiently, safely, and sustainably. Our global team delivers a reliable and customized user experience to more than 500 customers worldwide.

At NAVBLUE, we are committed to giving our employees the chance to grow and develop their skills. We foster an international, diverse, and safe workplace by promoting an inclusive culture, where everyone is valued and respected. We empower our people to bring in their own perspectives and experiences.

NAVBLUE also provides competitive benefits across all our locations; while promoting and supporting a healthy workplace culture through our people-driven policies. Our flexible work schedules and hybrid work environment are just a couple of our efforts designed to foster employee wellbeing.

If you are a motivated person, enjoy working in transnational teams, passionate about innovation and the aviation industry, we want to share this journey with you We invite you to join and grow with us

**Responsibilities**:
**Payroll Administration**
- Collect, review and enhance payroll information to submit to payroll agency for processing - UK (monthly) as well as Sweden (monthly) and Europe (monthly)
- Collect, review and enhance payroll information to prepare payroll (USA (semi-monthly)
- Support deductions and remittances to pension as well as stock option campaigns
- Manage time and attendance training, submission and reporting
- Determines time worked from time sheets and verifies proper authorization
- Calculates payrolls, including standard deductions and taxes, often against tight deadlines
- Investigate payroll related requirements (via payroll agency support) in various jurisdictions and bring actions to conclusion
- Responsible for calculating the effect of changes related to employees as well as changes in laws
- Year end tax reporting to relevant government agencies
- Ensure the computing, withholding and calculating of deductions associated with net pay is done properly, including federal and state withholding and unemployment insurances as well as direct deposit information
- Align benefit enrolments and premiums to payroll to ensure correct taxability and deductions from employees
- Upload benefit related data to the benefit providers
- Prepare and set up wire transfers for payroll related payments
- Ensure positive and productive relationships with internal / external customers
- Keep Standard Operating Procedures current for payroll processes
- Responsible for entering and maintaining all payroll journal entries to the general ledger in SAP and reconciling general ledger accounts
- Trouble shoot and resolve accounting issues
- Answers payroll questions to employees and management
- Cross trained on the Canadian payroll and benefits administration
- Other duties as assigned

**Required Skills/Experience**:

- Detailed knowledge of procedures covering multiple payrolls, which require some variations in deduction and tax treatment
- Experience working with payroll for other countries
- Well developed analytic and problem solving capabilities
- Ability to investigate issues, triangulate data and reach conclusions and bring the issue to resolution
- Knowledge of ADP or other payroll system
- Experience with SAP is an asset
- Strong knowledge of legislation and labour standards
- Strong ability to handle sensitive and confidential information
- Experienced in streamlining complex processes
- Successful in dealing with customer and internal employees at all levels
- Hands on self-starter, disciplined and the ability to work independently in a fast-paced environment
- Experienced in leveraging technological solutions to streamline processes
- Organized and detail oriented
- Excellent communication skills (both written and verbal)

**Qualifications**:

- College diploma in Accounting or equivalent work experience
- Payroll Association accreditation
- 10 years payroll and general accounting experience

**Perks**:
Located in the heart of University of Waterloo’s David Johnston Research + Technology Park, NAVBLUE is close to shops, restaurants, gyms, daycare, and many other amenities, and only 10 minutes away from Hwy 85. The modern design of our suite on the second floor of the Accelerator Centre draws its inspiration from airport terminals, and features bright, open worksta