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Marketing Coordinator and Admin Support
3 weeks ago
**Job Title**: Marketing Coordinator and Admin Support
Are you an organized professional with a passion for supporting executive leaders? Do you enjoy working on marketing campaigns? If you thrive in a dynamic environment and enjoy collaborating with both internal and external executives, this role is perfect for you
Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.
Aon is in the business of better decisions.
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
Maintain a flexible approach and attitude toward assisting others; leads by example, coaches, and mentors
Acts as a key resource for the team (i.e., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems, and proactively cascades knowledge to peer network)
Manage and maintain executive schedules, calendars in Microsoft Outlook
Coordinate business travel arrangements for domestic and international travel
Prepare, submit, and manage expense reports for the Management Team
Ensure security, integrity, and confidentiality of data
Manage and source third party relationships including vendors and service providers
Approval management support - including Coupa, Workday and Concur Travel
Manage payments of Vendor invoices and monthly referral fees
Assist in the onboarding and offboarding of colleagues
Coordinates meeting logistics on or off‑site; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering
Create and maintain Distribution Groups
Participate actively in the planning and execution of company events
Provide general support to visitors
Maintain a safe and secure working environment
Develops and maintains a sound knowledge of internal network and resources
Ensure all communication and offerings conform to brand identity
Build and Manage relationships with internal/external marketing professionals
Collaborate with business leaders to understand and support market specific initiatives
Proficiency in the preparation of presentations and other materials in PowerPoint, Word, Excel and Adobe Photoshop
Preparation of sales sheets and newsletters
Prepare and deliver reports on the status of all marketing programs and initiatives to senior management.
Communicate and promote marketing and sales initiatives to all staff.
How this opportunity is different
Join Aon's Consumer Products Group, a global leader in risk management and insurance headquartered in Toronto. Collaborate with a diverse team of professionals and contribute significantly to our success. You will also interact closely with senior executives within the business unit, ensuring a rich and supportive work environment.
Skills and experience that will lead to success
**Required Experience**:
Minimum 2 years experience in both secretarial/administrative support and marketing role
Proficient in MS Office Suite and Adobe Photoshop
Excellent customer service skills and exceptional attention to detail
Excellent and professional communication skills, both written and verbal
Work independently with a variety of individuals and teams
Is highly organized, with strong multi-tasking, organizational, and management skills
Demonstrates discretion on highly confidential matters
**Education**:
High School Diploma or equivalent, Bachelor degree a plus
How we support our colleagues
In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
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