Accounts Payable Coordinator

**About Oppy**

**Grow Our Tomorrow.** Oppy is a leading grower, marketer and distributor of fresh produce from around the world. As one of North America’s top produce companies for over 165 years, we bring over 100 varieties of produce from 27 countries to 1,300+ retailers in North America and throughout the world. As much as agriculture has shaped the past for humankind, Oppy’s efforts shape its future by sustainably providing families with healthy, safe and fresh produce to create a better quality of life for all. Our progressive team is called to a higher purpose that raises the economic wellbeing of families and communities who work the land.

Recognized as one Canada’s Best Managed Companies (for the last 22 years) and a BC Top Employer, our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow _**your**_ tomorrow with us, today.

**Overview**

The Accounts Payable Coordinator plays a key role in ensuring the timely and accurate processing of vendor invoices, managing supplier relationships, and maintaining compliance with internal controls and audit requirements. They oversee the end-to-end accounts payable cycle, from invoice receipt and verification to payment processing and reconciliation, while supporting process improvements to enhance efficiency and accuracy. The role works closely with procurement, logistics, finance, and other internal departments to resolve discrepancies and maintain strong relationships with vendors and service providers. The Accounts Payable Coordinator is expected to uphold the company’s core values, contribute to a collaborative team environment, and maintain a high standard of customer service in all interactions.

**Key Responsibilities**
- Processes a high volume of vendor invoices accurately and on time, ensuring all business and grower charge allocations and coding requirements are met.
- Reconciles vendor statements proactively, resolving discrepancies in coordination with vendors and internal stakeholders.
- Prepares and executes regular payment runs (EFT/ACH, wire, and check) to ensure timely payment to vendors.
- Ensures vendors are accurately set up and maintains well-organized digital (paperless) records in accordance with internal controls and audit requirements.
- Manages vendor inquiries, resolves billing discrepancies, and maintains strong supplier relationships.
- Investigates and resolves invoice and payment issues to ensure accurate coding and on time vendor payments. Collaborates with customers and internal teams including procurement, logistics, and finance to proactively resolve discrepancies.
- Identifies and contributes to process improvements that streamline the AP function, reduce manual processes, and increase efficiency.
- Monitors the AP inbox daily to manage incoming invoices and handle ad-hoc requests or inquiries.
- Provides vacation backup support for team members and assists with AP audit queries as required.
- Ensures all invoices are supported with appropriate documentation and approval evidence in accordance with company policy and SOX (Sarbanes-Oxley) internal control requirements.
- Promotes a customer-focused, service-oriented culture in alignment with the company’s core values.

**Required Competencies**
- Knowledge of the accounting cycle, internal controls, and audit requirements, with a proven ability to identify and recommend process improvements.
- Intermediate to advanced Microsoft Excel skills, including pivot tables, VLOOKUP, and data analysis functions, with the ability to create and maintain spreadsheets for reporting and reconciliation.
- Experience working with ERP systems to validate, code, and upload invoices, with a strong understanding of the company’s full-cycle accounts payable process.
- Strong problem-solving skills with the ability to identify, investigate, and resolve discrepancies in vendor invoices, payments, and account reconciliations. Demonstrated accuracy in coding, verification, and adherence to accounting procedures.
- Exceptional interpersonal, communication (written & verbal) and customer service skills. Proven ability to work effectively both independently and across multiple departments, forging strong relationships within the accounts payable team and with all other stakeholders.
- Proven ability in exercising good judgement and critical thinking skills, demonstrating a high level of integrity, ethics, and professionalism at all times.
- Strong organization and time management skills, and an ability to prioritize multiple demands in a timely manner.
- Self-motivated with high standards and strong attention to