Pass 297 - Records Management Officer
6 days ago
Career Opportunity
PASS 297 - Records Management Officer
12 Month Position
Commencing: As soon as possible
Internal/External
Reporting to:
Director of Education
Description:
Duties and responsibilities include, but are not limited to:
lead, develop, implement, and maintain a records and privacy management program that establishes a governance structure, standards, guidelines and practices for the management of information in and throughout its life cycle, i.e., from the time of creation or receipt to its eventual disposition;
ensure the record management program is aligned with best practice and is compliant with applicable provincial legislation;
provide guidance, advice and supervision on records management of both physical and electronic records including creation, classification, storage, and disposition;
provide direction and oversight to integrate records management policies and practices into business processes, and to plan and carry out a wide range of records management activities for the Board;
develop, maintain, and advise on records retention schedules for the organization, ensuring records management practices are communicated and followed;
respond to Freedom of Information inquiries with support from legal counsel;
advise staff and the Board on privacy matters, consulting with internal resources, external organizations, and liaising with legal representation as required;
work to ensure the Board maintains the appropriate privacy and confidentiality consent procedures, authorization forms, and information notices for services and programs
evaluate develop and deliver training and education on records and privacy management;
work in collaboration with the Privacy Commission of Ontario (IPC) when dealing with privacy breaches;
administer the board’s privacy policy;
coordinate Privacy Impact Assessments to determine compliance of new, existing and modified processes/software with Privacy legislation;
monitor legislative changes;
develop an internal employee privacy handbook, internal newsletters and other communication tools to provide a knowledge base for privacy requirements to internal and external stakeholders;
- other duties as assigned
Qualifications:
Degree in Information Sciences (Bachelor/Masters);
Certified Information and Privacy Professional (CIPP) and/or Certified Privacy Manager (CIPM) preferred;
relevant experience in the field of privacy, freedom of information and records management;
demonstrated experience in and awareness of records and privacy management legislation;
experience in leading and conducting privacy impact assessments (PIAs);
experience in PHIPA and MFIPPA, including freedom of information requests;
strong leadership skills with a proven ability to take lead on projects and initiatives;
strong interpersonal skills to deal effectively with individuals from multiple disciplines throughout all levels of the organization.
**Location**:
Fr. Kennedy Catholic Education Centre.
**Salary**:
PASS Job Category 8 - $83,141- $103,843
Last date for consideration: Wednesday, September 18, 2024 at 4:00 p.m
Applicants shall include the following:
An updated Resume/CV
A letter of recommendation
The Hamilton-Wentworth Catholic District School Board is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If you are contacted regarding an employment opportunity, please advise Human Resources (or the hiring manager) if you require an accommodation.
-
Pass 312 Disability Management Officer
1 week ago
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full time**Career**Opportunity** **PASS**312**Disability**Management**Officer** **Temporary**3**Month**Contract**(with**the**possibility**to**extend)**Internal/External** Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic...
-
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full timeCareer Opportunity PASS 306 Labour Relations Officer, Human Resources Permanent Full Time Position Posted November 2 2, 2024 Internal/External **Date of Appointment**: As soon as possible **Reporting to**: Senior Manager, Labour and Employee Relations The Labour Relations Officer will provide senior level professional advice and assistance with respect to...
-
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full time**Career**Opportunity** **PASS**319**-**Human**Resources**Information**System**Officer**(HRIS)** **_Posted_ _September_ _26,_ _2025_ _ Internal/External **Date**of**Appointment**:**As soon as possible **Reporting**to**:**Human Resources Manager, Payroll/Benefits/System Administration **Description**:**Administer and maintain HR/Payroll software...
-
Pass 264 - Operations Supervisor
2 weeks ago
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full timeCareer Opportunity PASS 264 - Operations Supervisor Hamilton-Wentworth Student Transportation Services Consortium Hamilton-Wentworth Student Transportation Services (HWSTS) was established by the Hamilton - Wentworth Catholic District School Board and the Hamilton-Wentworth District School Board and is responsible for the provision of safe, effective and...
-
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full time**Career**Opportunity** **PASS**318**-**Recruitment**and**Staffing**Officer**(Teaching**Services)**-**2**Positions** - Posted_ _September_ _26,_ _2025_ _ Internal/External **Date**of**Appointment**:**As soon as possible **Reporting**to**:**Senior Manager, Labour and Employee Relations **Description**:**Responsible for the strategic coordination and...
-
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full timeCareer Opportunity PASS 308 RECRUITMENT OFFICER (1-Year Contract P osition) Posted December 3, 2024 Internal/External **Date of Appointment**: As soon as possible **Reporting to**: Manager of Human Resources, Payroll Systems & Pension Services **Description**: The incumbent will be responsible for the recruitment, selection, and staffing processes within a...
-
Pass 303 Administrative Assistant
2 days ago
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full timeCareer Opportunity PASS 303 Administrative Assistant Finance Department Temporary Contract until Undetermined Length Posted November 5, 2024 Internal/ External **Date of Appointment**: As soon as possible **Reporting to**: Controller of Business Services **Description**: Provides administrative assistance to the Controller of Business Services and the...
-
Store Manager
2 days ago
Hamilton, Canada Sunrise Records Full time**ROCKIN’ CANADA SINCE 1977** We are Canada’s record store. With stores from coast to coast, Sunrise Records offers the best in music, vinyl, movies, t-shirts, and toys! If you’re a passionate music lover, entertainment buff, or a pop culture aficionado, come rock your career with us as Store Manager at our Lime Ridge Mall location in Hamilton,...
-
Office Manager
1 week ago
Hamilton, Canada ACCEL Schools Full time**About the Team** ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested in Fairfield Preparatory Academy in Hamilton, Ohio. **About the Opportunity**: The** **School Office Manager reports to and works...
-
Pass 301 Pastoral Services
6 days ago
Hamilton, Canada Hamilton-Wentworth Catholic District School Board Full timePASS 301 Pastoral Services - Employee and Family Assistance Counsellor (FTE 0.5 -Temporary Contract until August 31, 2025) Posted October 4, 2024 Internal/External Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic...
