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Project Administrator
3 weeks ago
**Type**:Full-Time, Permanent
**Reports to**:Chief Business Officer - CBO
**Department**:Administration
**Location**:North Vancouver
**About Us**:Established by Tsleil-Waututh Nation, Inlailawatash is an innovative and growing First Nations owned company providing a range of natural and cultural resource services. Comprising Vegetation Management, Forestry, Ecosystem services, Fisheries, Archaeology, GIS, Fisheries and Indigenous Community Support. Inlailawatash prioritizes respect for Indigenous and environmental values throughout its business.
**Key Responsibilities**:
- Schedule and coordinate internal business meetings and planning sessions
- Document and distribute minutes and actions and update planning documents
- Support project scheduling and assist in the tracking of milestones, deliverables, and timelines
- Develop and implement tools and processes for task planning and tracking of task completion
- Assist in the development and implementation of project management processes and templates
- Provide project coordination for specific company-wide projects and improvement initiatives
- Assist with the preparation of proposals, tenders, and client-facing documents
- Coordinate and maintain up-to-date project documentation, including contracts, change orders, permits, RFIs, meeting minutes, and drawings
- Monitor and report on project progress, creating weekly and monthly status summaries
- Support interested parties and internal communications - assist in the preparation of staff and client presentations, project summaries, website updates, and internal communications
- Support compliance by assisting with inspections, document control, and safety protocols
- Maintain digital and hard copy filing systems Develop and implement a company newsletter
- Organize company business and social events
- Support general administrative duties within the department as required
**Qualifications and Skills**:
- 2+ years of experience in project administration, preferably in construction, environmental, or resource sectors
- Post-secondary education in business administration, project management, or a related discipline
- High proficiency with Microsoft Office Suite (Word, Excel, Powerpoint, Outlook, Teams, SharePoint)
- High proficiency with task management and collaboration platforms (e.g., ClickUp)
- Familiarity with project management software (e.g., MS Project, Smartsheet, or similar)
- Strong organizational and time management skills with attention to detail
- Excellent communication and interpersonal skills, both written and verbal
- Ability to handle sensitive information with discretion and professionalism
- Problem-solving mindset with a positive and proactive attitude
- Experience working in or with Indigenous organizations or communities is an asset
**Working Conditions**:
- Physical _
- Primarily desk-based role with extended periods of computer use
- Occasional lifting and movement of office or project files and supplies
- Periodic travel to project sites or partner offices may be required
- Psychological_
- Dynamic, deadline-driven office environment with multiple simultaneous projects
- Occasional interaction with external contractors, community members, and clients
- Sustained focus on detailed project tracking and documentation
- Must manage interruptions while maintaining high attention to detail
- Periods of high workload aligned with project phases and deadlines
**Travel**: Although this position is primarily office based, there may be a portion of time spent traveling.
**Working Hours**: 35-hour per week, overtime as required.
**Compensation**: $35-$40/h CAD; Plus, Extended Health Benefits & Pension Plan.
- Applicants of Indigenous ancestry are strongly encouraged to apply._
**Job Types**: Full-time, Permanent
Pay: $35.00-$40.00 per hour
Expected hours: 35 per week
Additional pay:
- Overtime pay
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
- Overtime
Application question(s):
- Where are you currently located?
- Are you legally authorized to work in Canada? Will you need company support to maintain legal authorization in the future?
- Do you have experience working with Indigenous people, groups, or companies?
- What interests you about this role, and how do your skills and experiences make you a good fit
Work Location: Hybrid remote in North Vancouver, BC V7H 2V6
